Nov. 4- 18, 2005
Vol. 35, Issue 19
Back Issues
Pay raises
ROTC: Molding military leaders

Warner: Idealism, not cynicism

Gibbs wins Thomas Jefferson Award
Edmundson: Failure is good
Moreno elected to Institute of Medicine
Letter to the editor
Green, Hamlin and Hudson elected AAAS Fellows
Rainey: Campaign will be 'defining event'
Peterson wins Lifetime Achievement Award
Researchers building terahertz spectrum device to study biological molecules
Students construct first ecoMOD house
Better voting machines
Scurry is new interim chief human resource officer
Algorithms with an edge
Math, 'Queen of the Sciences'
Fall drama festival
Street children in Kenya find homes
Wahoo space tourist Gregory Olsen to speak
Creative circle


Pay raises

History of State-mandated Salary Increases
Year Performance Increase Special Provision Increase
$50 per service year increase (4.5% average total increase)
2.5% one-time bonus, or extra leave, or combination


4.0% for all employees
2.25% for all employees
4% for all employees
2.05% for all employees
*Exceptional/exceeds expectations. The increase was 2.25% for ‘meets expectations,’ and 0% for ‘does not meet expectations.’

Staff Report

All non-probationary salaried classified employees rated as ‘contributor’ or ‘extraordinary contributor’ (nearly 97 percent of all classified salaried staff) will receive a 3 percent increase to their base salary, effective Nov. 25. Within that group, those who have at least five years of continuous state service — about 62 percent of the workforce — will receive an additional increase of $50 per full year of service. These salary increases will first appear in the paychecks of Dec. 16 or Dec. 30, depending on one’s pay cycle.

The average salary increase statewide, when including both the 3 percent increase and the $50 per year of service increase, is projected to be 4.4 percent. Some employees may receive a higher percentage. For instance, an employee with 20 years of continuous service earning $30,000 per year, would receive a base pay increase of $50 for each full year of service — $1,000 — and then a 3 percent performance increase — $930 — making this year’s salary increase $1,930, resulting in a 6.43 percent increase. “The General Assembly and Governor wanted to provide a greater increase for long-service employees who received no base salary increase in fiscal years 2001-2002 and 2002-2003,” said Yoke San Reynolds, vice president and chief financial officer.

Who is Eligible?
All non-probationary classified salaried employees will receive a 3 percent performance increase, effective Nov. 25, if they received a rating of ‘contributor’ or ‘extraordinary contributor’ for the performance cycle that ended Oct. 24. This includes those who are working part-time.
Employees rated “below contributor” are not eligible for any performance increase or $50-per-year of service adjustment. “Fewer than 10 employees will be rated ‘below contributor’ this rating cycle,” said Alan Cohn, director of faculty and staff employee relations.

Recent Hires
Probationary employees hired between Oct. 25, 2004, and July 24, 2005, will receive a pay increase of 3 percent as long as they have been rated as ‘contributor’ or ‘extraordinary contributor’ on a performance evaluation and it was received by University Human Resources. Probationary employees hired on or after July 25 are not eligible for the 3 percent increase.

Employees on Leave
Employees who are on short-term disability or other paid leave will receive the 3 percent increase, as will employees on “Long-Term Disability–Working Status.” Those on “Long-Term Disability–Termed Status,” or on leave without pay, are not eligible for the 3 percent increases until they return to work or paid leave, and they must have a completed performance evaluation submitted to UHR at that time.

Wage (Hourly) Employees
The state’s 2005 Appropriation Act does not provide a 3 percent increase for classified wage employees. However, schools and departments have the option, at their expense, to provide pay increases to these employees, not to exceed 3 percent, effective Nov. 25 for the bi-weekly pay period Nov. 23, 2005, through Dec. 6, 2005. Schools and departments must enter this increase into HRMS no later than Dec. 1, 2005.

Medical Center Employees
These pay increases do not apply to employees of the Medical Center (Agency 209), whose compensation is set by the U.Va. Board of Visitors.

Pay Band Adjustments
The salary ranges of each classified pay band will be increased by 3 percent to ensure that they remain competitive. The new pay bands are listed on the University Human Resources Web page at No employee’s salary will change as a result of the adjustment to the pay bands. In some cases, the result of an employee receiving a performance rating of “below contributor” may place an employee’s salary below the new minimum of the respective pay band.

$50 Per Year of Service
The Governor and General Assembly approved a provision to provide a ‘years of service’ salary adjustment to be effective Nov. 25. As stated in Item 505, chapter 951 of the 2005 Appropriation Act, employees with five or more years of continuous salaried service will receive $50 per full year of service added to their base pay. The act also states “the Department of Human Resource Management (DHRM) shall develop guidelines and procedures for implementation of this compensation adjustment.” DHRM’s implementation procedures apply to more than 70,000 classified salaried state employees who work in the state agencies across the commonwealth. The following rules have been promulgated by DHRM, and there is no provision for the University to make policy exceptions.

Who qualifies for the $50-per-year increase?

  • Classified salaried employees with five or more years of continuous state service as of Nov. 25, 2005 (i.e., those hired on or before Nov. 25, 2000) will receive a base salary increase of $50 per whole year of continuous state service.
  • Those working part-time will receive a prorated amount of the $50 per year. (Part-time applies to those who are working fewer than 12 months per year or less than 100 percent full-time [40 hours per week] on Nov. 25, 2005.) For example, a qualifying employee who works 30 hours per week (75 percent), 12 months per year will be given an increase of $37.50 per year of service. A qualifying employee who works 40 hours per week but who works 9 months per year (75 percent) will also be given an increase of $37.50 per year of service. Classified salaried employees who had been working full-time but whose status is part-time on Nov. 25, 2005, will have their years of service increase prorated at the part-time rate for the entire period of continuous salaried service. For example, a qualifying classified salaried employee who worked full-time for several years but whose status is 50 percent part-time (20 hours per week) on Nov. 25, 2005, will have their salary adjustment computed at $25 per whole year of continuous service. (No special adjustment of $50 will be made for the years worked in a full-time status.) The years of service for part-time employees will be based on the state
    hire date.
  • Employees who have transferred to U.Va. from other Virginia state agencies (including the U.Va. Medical Center) will have their total years of continuous salaried service count, provided they do not have a break in service.

How is the increase calculated?

  • The $50-per-year increase will be applied before the 3 percent performance increase is calculated.
  • For full-time employees (those who are working 40 hours per week for 12 months salaried), only full years of continuous service will be multiplied by $50 to determine the amount of the increase. Years of service will be calculated by subtracting the employee’s state hire date from Nov. 25, 2005. For example, an employee who has worked at the University for 10 years, but who started on Dec. 1, 1995, would get $450 — $50 per year for nine full years of service.
  • Periods of wage employment, service purchased for VRS credit and prior non-continuous service (breaks in salaried service) do not count in determining the amount of the increase.
    Where a new salary exceeds the respective pay band maximum (the total of the $50-per-year salary adjustment and 3 percent increase exceeding the pay band maximum), the employee will receive the amount above the maximum as a one-time, lump-sum payment.

Additional details about this year’s salary increases may be found in the original memo, dated Oct. 7, 2005, from University Human Resources, which can be seen at

Employees interested in obtaining their state hire date should contact their HRMS specialist. If there is a suspected discrepancy in the state hire date, the employee should contact Stacey Reeves, UHR records administrative specialist (924-4389; General questions regarding the 2005 classified salary increase may be addressed to Jonette Aughenbaugh, assistant director, UHR compensation & rewards (924-4747;


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