Funds Accounting

• Which are the most common GL object codes for recording departmental revenue?
• When do I use revenue versus recovery versus expenditure credit?
• When do I use cost transfers vs. cash transfers vs. journal entries?
• What is the difference between revenue projects (GL) and expenditure projects (GM)? Which types of transactions are limited to which?
• How do I modify the budget of a award-project combination?
• How do I change how projects are funded within a single award?
• How do I change the installment amount on my award (and modify related project funding and award-project budgets)?
• Is there a listing of all the Expenditure Types and their definitions?
• How do I know which object code to use for a GL transfer?
• Which GL Transaction Category should I use?
• Why can't I see revenue for all of my projects?
• When and how do I perform project/award linkages and changes?
• Who is responsible for putting an installment into a new project and how we know when that has happened?
• Who is responsible for project funding and budgeting?
• How are new projects and awards created; what are the guidelines?
• How do I find my GL accounting string for deposits?
• Why can I enter invalid combinations of entity/fund source/object code in my GL string, and how do I find out it is invalid?

Deposits

• How do I determine what to do with a check/cash?
• How are deposits reflected in an award or a GL report, and who is responsible for what?
• What are the central versus departmental responsibilities for deposits?
• What fund source should I use when making a deposit?

GM Workflow

• How can I know who and when new project/award linkages will be approved so that I can avoid payroll going to my suspense account due to "frozen" linkages?
• How can project managers know when workflow is completed and projects are approved?

Vendor Transactions (External)

• How do I make changes to purchase orders with restricted expenditure types?
• When I see a status of "Needs Reapproval" for my Payment Voucher, what does this mean?
• How do I find out which vendor invoices or payment vouchers are problems in AP?
• How do I find out why purchase requisitions go from an approved status to incomplete or requires reapproval status?
• How do I locate the PO number for my requisition without looking at each purchase req. record?
• How do I provide itemized info to vendors on LPO forms?
• How do I find CAPPS payment history to answer vendor inquiries?

Vendor Transactions (Internal Service Providers)

• How do I get sufficient documentation from internal service providers?
• How are surplus property transactions handled when the buyer/seller are both within the University?

Labor Distribution

• How do I identify the problem, troubleshoot and correct labor suspense charges?
• How do I find out who entered a labor schedule against my PTAEOs?
• Why, when I use the default labor schedule, are my budget balances not correct in the FM Project BBA by Expenditure Type (History) report?

Reports

• What is happening regarding improving existing or creating new reports?
• How do I process a change request?
• Will I be notified if reports are improved or new reports are created?
• How do I know what is in each Discoverer report and which one to use?
• How can I understand the links, views, and fields to create my own reports by modifying and/or combining information from existing reports?
• How can I modify existing Discoverer reports to meet my needs?
• How do I print Oracle reports on 8 ½ x 11 paper?
• How do I get more information about a transaction on the detail transaction report than the name of the person preparing the transaction report?
• How do I see the invoice payment date on the Detailed Transactions report?
• Where can I see the Voucher Number or Invoice Number for my Expenditures?

Reorganization

• Where can I get assistance in structuring my office and workforce to best utilize the Integrated System?