Finance/HR Getting Ready FAQs
Below are questions and answers pertaining to getting ready for Integrated System finance and human resources responsibilities.
QUICK LINKS
- How will I be notified of my system log-on and passwords?
- Will my Integrated System password expire?
- What if I forget my Integrated System password?
- Why doesn't my Integrated System password work?
- What is a strong password?
- How do I change my Integrated System password?
- Will I be notified when it is time to change my password?
- Why did the system just lock me out?
- The bottom of some of my forms go off the bottom of the screen so that I cannot see the fields and buttons. Can I change this?
- Will I see all my responsibilities when I log on to the Integrated System?
- Do I need the AP P-Card Holder responsibility in order to have a P-card?
- How do I sign up for training?
- Is training mandatory?
- Do faculty have to attend training?
- May I take follow-up training?
- Why is the material in my training manual sometimes out-of-date?
Access
and Preparation
How
will I be notified of my system logon and passwords?
Once you have completed all the requirements for receiving an IS responsibility, you will receive an email from payroll with your user id and a temporary password.
Will my Integrated System password expire?
No, your Integrated System password will not expire.
What
if I forget my Integrated System password?
You can reset your password by going to the log on page and clicking "Click HERE to re-set your password."
Why
doesn't my Integrated System password work?
One reason might be that you are trying to use your
VPN password for your Integrated System log on. The two are not
the same unless you have created them the same.
The
bottom of some of my forms go off the bottom of the
screen so that I cannot see the fields and buttons.
Can I change this?
The recommended display settings for use with the Integrated
System are 1024x768 pixels. These settings are the current
default for DCI computers, however older systems or
systems whose settings have been changed may be set
to use 800x600 or another setting.
If a system is set to 800x600, some of the forms in
the Integrated System may be partially hidden, with
the bottom of the form below the bottom of your screen.
If you prefer the larger size of the 800x600, you may
need to move some of the forms in order to see the bottom
of them. To do so, simply click in the title bar and
drag the form up the screen.
If you would prefer the smaller view of 1024x768, or
would prefer not to have to move forms that don't fit
on the screen, set your display settings to 1024x768.
To do so, follow these steps:
- From the Start menu, choose Settings, then Control Panel.
- Double-click on the Display icon.
- Click on the Settings tab.
- In the Display Area or Screen Area box, drag the indicator left or right to change to 1024x768.
- Click the Apply button, then click OK on the warning dialog box.
- Click the OK button on the Display settings dialog box and close the Control Panel window.
Responsibilities
Will I see all my responsibilities
when I log on to the Integrated System?
You will see all the responsibilities for which
you have been trained.
Do I need the AP P-Card
Holder responsibility in order to have a P-card?
No. The only people requiring the AP P-Card
Holder responsibility are those who will be authorized
to go into the Integrated System to change their own
or someone else's itemized charges on the monthly American
Express bill from the default PTAEO on the P-card. All
individuals with P-cards will continue to receive paper
copies of their statements from American Express. They
can note changes on those statements and give them to
the AP P-Card Holder authorized to make changes for
them.
Training
How do I sign up for training?
For training registration information, click here.
Is training mandatory?
Yes, users must receive navigation and application-based
training before being granted an Integrated System responsibility
and password.
Do faculty have to attend
training?
Anyone with an Integrated System responsibility will
have to go through formal training, with the exception
of two responsibilities: Labor Distribution Effort Report
Specialist and people with view only responsibilities.
Demonstrations and/or on-line help will provide necessary
training for those responsibilities.
May I take follow-up training?
Any user can attend any scheduled training sessions
at any time. In addition, drop-in sessions or specialized
work-sessions can be scheduled based on demand. If
there is a session you would like to see scheduled,
contact 434-924-HELP (4357).
Why is the material in my training manual
sometimes out-of-date?
Training materials are constantly being updated,
which means that the printed manuals you receive during
classroom training will become outdated. However, the
on-line, HowDoI pages are always kept current. Please
use the on-line information.