The documents below contain valuable information for working in the Integrated System environment.
TABLE OF CONTENTS- How to Process Funds
- General Information
- Award and Project Information
- Financial Codes and Mapping
- Responsibilities
How
to Process Funds (Best viewed with Microsoft
Internet Explorer)
Provides the who, what, when, and how for depositing different types of funds,
creating/adjusting an award installment, creating/adjusting an award budget,
creating/adjusting a project budget, and setting budgetary control.
Integrated System Facts
Fact sheet, interfaces and data flow, glossaries
Organization
Document
This document presents the Organization codes and descriptions for U.Va.
as well as ITS-Enterprise Applications advisor and data security contacts, LD suspense award and
LD suspense project for each organization.
Project,
Award and Organization Prefixes
These prefixes are to always be used by each ITS-Enterprise Applications advisor area when creating "pick
list" names for awards, projects, and organizations.
Mapping
Award Prefixes to Award Types
This spreadsheet provides information on the relationship
between the two-character award prefix and the award types
that may be assigned to each award prefix.
Project
Types
This spreadsheet provides information on the different types
of projects that can be created in the Integrated System and
the appropriate expenditure function codes that can be assigned
to each type of project. It also contains information on project
numbering.
Active
PTA Combinations
All valid PTA combinations, including project FAS account mapping
may be found in Discoverer report GA_Reference Reports, on either the Active Award-Project-Task Combinations or Inactive Award-Project-Task Combinations tab.
Award
Common Attributes
Attributes for all awards, including number, name, owning organization,
award type, start and end dates, award manager and award oversight
names, purpose code, etc., may be found in Discoverer report
GA_Reference Reports, Award Common Attributes tab.
Project
Common Attributes
Attributes for all projects, including number, name, owning
organization, project type, start and end dates, project manager
name, expenditure function code, etc. See Discoverer report
GA_Reference Reports, Award Common Attributes tab.
General
Ledger Object Codes (GL)
Object Codes and their descriptions may be found in the Discoverer
report GL_Reference Reports, GL Object Codes tab. This document lists all the balance
sheet, revenue, and expense object codes in the U.Va. General
Ledger.
Fund
Source (GL/GA)
Fund Source code identifies revenue by fund such as unrestricted,
restricted, plant funds, etc., and by source such as state appropriation,
tuition and fees, federal grants and contracts, sales and services,
etc. This document lists all U.Va. Fund Source values.
Expenditure
Function Codes (GA)
Expenditure Function code identifies the use of funds, for example,
undergraduate education, sponsored research training, auxiliary
enterprises, student support activities, etc. Each project in
Funds Management must have one expenditure function code. This
document shows the U.Va. expenditure function code values.
F&A
Cost Codes (GA)
F&A stands for Facilities and Administrative (costs), and
was formerly known as "indirect cost."
Expenditure
Functions to F&A Cost Code Mapping
This document provides the crosswalk from expenditure function
to F&A code. It indicates which F&A code to assign,
when setting up a new project, based on the expenditure function.
Integrated
System Application Responsibilities
A responsibility is a predefined set of data, menus, and screens
that defines a user's particular level of authority while using
the system. This link will take you to the web site the defines
each finance and human resources Integrated System responsibility for U.Va.
PTA
Set Up & Maintenance Activities
This link now goes to the Processing Funds document.)
Provides the who, what, and when for depositing different types
of funds, creating/adjusting an award installment, creating/adjusting
an award budget, creating/adjusting a project budget, and setting
budgetary control.
PTA
Set Up & Maintenance Responsibilities
This documents the tasks involved in setting up and maintaining
projects and awards in the Integrated System and specifies
the
University offices and Integrated System responsibilities associated
with setting up and maintaining Project and Award relationships
for different types of funds.