Logging in to the Integrated System

In this section you will learn how to log into and out of the Integrated System. You will also learn about the Navigator form and how to switch from one Integrated System responsibility to another without exiting the Integrated System.

Steps:

  1. Before you log into the Integrated System, you will need to connect to the VPN (Virtual Private Network).

    It is not necessary to connect to the VPN if you are only logging into Employee Self Service or to the UVA Marketplace as a PO Shopper.

    The two icons below offer links to VPN support and instructions for connecting to the VPN. You can click on them now (before continuing)
    to view this information.   Step 1
  2. Next, see how to log into the Integrated System.

    Click the ENTER Integrated System Applications Here button.   Step 2
  3. This box contains the Integrated System News. Updates, important dates, and links to important information are included here. You should read the information in the System News box and then close it.

    Click the Close [X] button.   Step 3
  4. Click the Go! button.   Step 4
  5. Enter your Username and Password, and click on the Login button.

    Your username is your UVa computing ID, and your initial password should have been given to you by your supervisor.

    You have three attempts to log in successfully. If you forget your password, you can click on the Forgot your password? link, which will initiate a password reset process through your e-mail account.   Step 5
  6. When you log into the Integrated System, you
    will see several sections:

    Worklist includes notifications or items that
    require an action from you (approval, reapproval, etc.)

    The Navigator section is where you will see your list
    of active responsibilities. Click on the icon below now for
    important information regarding Integrated System
    responsibilities.

    Favorites is a section that you can customize for
    easy access to functions in the Integrated System
    or links to websites. You will learn how to set up
    favorites in a later section of the training.   Step 6
  7. Select an Integrated System responsibility.

    Click the UVA PO Purchaser link.   Step 7
  8. When you select a responsibility, you will see the list of all of the functions that are available for that responsibility.
    Click on the link for the function (or task) that you need to perform.

    Click the Vendor Adds link.   Step 8
  9. When you have selected the function, the form for that function will open. (In this example, you opened the Suppliers form by clicking on the Vendor Add function.)   Step 9
  10. Click on the X to close the form. When you close the form, you will return to the main navigator form for the responsibility, but will not exit the Integrated System.

    Click the X button.   Step 10
  11. This is the Navigator form for the responsibility. From this form you have access to all of the functions for the responsibility indicated at the top. These are the same set of functions that you saw on the E-Business Suite homepage for the responsibility. When you select the function from the E-Business Suite homepage, you bypass the Navigator form for the responsibility.

    From this form you can also switch responsibilities, and change your password. Documents, such as purchase orders, can also be saved to the navigator, and you can access those documents here by clicking on the Documents tab. You can expand or collapse the list of functions by clicking on the + or - buttons on the left.   Step 11
  12. Next, see how to switch responsibilities without exiting the Integrated System.

    Click the Switch Responsibility... button.   Step 12
  13. Click an entry in the list.
    Click on UVA AP/PO Viewer.   Step 13
  14. Click the OK button.   Step 14
  15. The Navigator form for the responsibility UVA AP/PO Viewer will appear. Notice that the list of functions is different from the previous list.   Step 15
  16. Next, see how to sign out of the Integrated System.

    Click the Close [X] button.   Step 16
  17. Click the OK button.   Step 17
  18. Click the Close [X] button.   Step 18
  19. Click the Logout link.   Step 19

Congratulations! You have completed the section on logging into and out of the Integrated System, how to use the navigator form for a responsibility, and how to switch responsibilities without exiting the Integrated System.

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