How to Obtain Document Imaging Access

 

Please follow the steps below if you require a new responsibility in the Document Imaging System.

If you have a Document Imaging System role, but are unable to see or do things that you believe you should be able to see or do, contact your school's local expert or call 4-HELP (434-924-4357).

Six Month Rule: If you have taken a required class for a specific responsibility, but have not completed the training nor have had the responsibility activated within six months of taking the class, you will be required to retake the class. Also, if you are assigned a responsibility that you previously had, which was deactivated for longer than 6 months, you will be required to retake the course(s) before it is reactivated.

If your authorization for a responsibility was prior to January 1, 2010, and training was not completed, a new access form must be submitted.

 

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1. Request that your Data Access Approver submit a Document Imaging System Access Request form to sisaccess@virginia.edu

2. Ensure that your desktop is UVa Identity Token-ready (see SIS Desktop Requirements). All Document Imaging roles require an UVa Identity Token. Please see your LSP or desktop support personnel to ensure a token is ordered if needed. 

3. If you are a new user, complete and submit the Electronic Access Agreement and Addendum (links to forms below) to Human Resources:

   University of Virginia Human Resources
   P.O. Box 400127
   Charlottesville, Virginia 22904
   Fax: 434-924-6869

1. Electronic Access Agreement form
2. Addendum to electronic access form

4. Review the Document Imaging System responsibility and training requirements to determine which classes are required for the roles you are requesting. Register for instructor-led or online training classes as appropriate.

5. Your Document Imaging System account and responsibilities will be created and the account activated automatically after training requirements are met, forms are received, and access has been approved by the appropriate data steward (this is handled by UHR).  Your Data Access Approver can verify or troubleshoot ImageNow responsibility issues.

6. Network Access will be added to your JointVPN Account (token) after step 5 is completed. Your LSP can verify or troubleshoot JointVPN permissions using LSP Tools.

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Access Links

• Document Imaging System Responsibility and Training Requirements
• SIS Responsibility and Training Requirements
• SIS Request for Access
• Document Imaging System Request for Access Form
• List of Data Access Approvers
• Electronic Access Form
• Addendum to Electronic Access Form (FERPA)

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