How to Obtain SIS and/or ImageNow Access

 

Please follow the steps below if you require a new role in the SIS, the SIS reporting environment (RPT), or ImageNow.

If you have a SIS or ImageNow role, but are unable to see or do things that you believe you should be able to see or do, contact your school's local expert or call 4-HELP (434-924-4357).

Six Month Rule: If you have taken a required class for a specific role, but have not completed the training nor have had the role activated within six months of taking the class, you will be required to retake the class. Also, if you are assigned a role that you previously had, which was deactivated for longer than 6 months, you will be required to retake the course(s) before it is reactivated.

If your authorization for a role was prior to January 1, 2010, and training was not completed, a new access form must be submitted.

 

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1. Request that your Data Access Approver submit a SIS Access Request and/or ImageNow Access Request form as appropriate, to sisaccess@virginia.edu

2. Ensure that your desktop is ikey-ready (see SIS Desktop Requirements). SIS administrative roles and all ImageNow roles require an ITC token. Please see your LSP or desktop support personnel to ensure a token is ordered if needed. 

3. If you are a new user, complete and submit the Electronic Access Agreement and Addendum (links to forms below) to Human Resources:

   University of Virginia Human Resources
   P.O. Box 400127
   Charlottesville, Virginia 22904
   Fax: 434-924-6869

1. Electronic Access Agreement form
2. Addendum to electronic access form

4. Review the SIS roles and training requirements and/or the ImageNow roles and training requirements to determine which classes are required for the roles you are requesting. Register for instructor-led or online training classes as appropriate.

5. Your SIS account and SIS role(s) will be created and SIS account activated automatically after training requirements are met, forms are received, and access has been approved by the appropriate data steward (this is handled by UHR).  Your Data Access Approver can verify or troubleshoot SIS role issues.

6. SIS Network Access will be added to your JointVPN Account (token) after step 5 is completed. Your LSP can verify or troubleshoot JointVPN permissions using LSP Tools.

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Access Links

• SIS Roles and Training Requirements
• ImageNow Roles and Training Requirements
• SIS Request for Access Form
• ImageNow Request for Access Form
• List of Data Access Approvers
• Electronic Access Form
• Addendum to Electronic Access Form (FERPA)

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