Desk Manual: AP Administrator

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Procedures
Accounts Payable - Internal Bank Accounts	Payment Vouchers - Processing
Computer-Generated Payment Batches	P-Card Administration - Assigning Credit Cards
EVA - Processing and Reviewing the eVA Extract	P-Card Administration - Processing Credit Card Transactions
EVA - Processing Updates	Procurement Card - Reviewing Transactions
EVA - Vendor Match Process	Receiving - Resolving Discrepancies
Invoices - Entering Vendor Invoices	Receiving Requisitioned Goods and Services
Invoices - Processing Credit Memos from Vendors	Vendors - Adding Vendors
Invoices - Resolving Invoice Holds	Vendors - Changing Information
Month-End - Accounts Payable	Vendors - Clearing Payment Holds
Payment Vouchers - Initiating	Vendors - Reviewing Vendor Information

Navigation Instructions
Applying Prepayments to Invoices	Payment Vouchers - Finding and Reviewing
Approving Recurring Invoices for Fellow Stipend Payments	Payment Vouchers - Petty Cash Reimbursement
Attaching a Document to a Record	Payment Vouchers - Resubmitting to Accounts Payable
Banks - Defining Internal Bank Accounts	Payment Vouchers - Travel Reimbursement
Creating Distribution Sets for Recurring Invoices	Payment Vouchers - Viewing Status
Creating Recurring Invoices for Fellow Stipend Payments	P-Card - Assigning Credit Cards
Credit Memos	P-Card - Setting Up Credit Card Profiles
Entering Detailed Supplier Information: Bank Accounts Region	P-Card - Updating Credit Card Information
Entering Prepayments	Posting Payments to General Ledger
Exporting Information from Folders	Processing ACH Payments
Forwarding Documents	Processing Check Batches
Invalid GL Account - Correcting Cash Discount Failures	Processing Foreign/Wire and Handwritten Payments
Invoices - Canceling Invoices	Processing Individual Quick Checks
Invoices - Entering Invoices Not Matched to Purchase Orders	Processing Monthly BOA Visa Invoice for P-Cards
Invoices - Finding Invoices	Processing State Batches
Invoices - Matching Credit Memos to Invoices	Procurement Card - Changing PTAEO Information
Invoices - Matching Invoices to Purchase Orders	Procurement Card - Changing PTAEO Information
Invoices - QuickMatch	Purchase Order Summary - Viewing
Invoices - Releasing or Placing Invoice Holds	Purchase Orders - Viewing Invoices
Invoices - Releasing or Placing Invoice Holds (FM)	Requisition Summary - Viewing
Invoices - Reviewing Invoices	Submitting Requests for Reports
Invoices - Running Invoice on Hold Report	Vendors - Entering Additional Information
Invoices - Running Invoice on Hold Report (FM)	Vendors - Entering Basic Information
Invoices - UVA Open Interface View	Vendors - Entering UVA Fellow Information into the Vendor File
Invoices - Viewing	Vendors - Finding Vendors
Modifying a Payment Batch	Vendors - Merging Vendors
Payment Voucher/Invoice Report - Printing	Vendors - Removing Payment Holds
Payment Vouchers - Canceling	Vendors - Reviewing Vendors
Payment Vouchers - Changing	Vendors - Running New Vendor Report
Payment Vouchers - Creating	Verifying Supplier Bank Assignments
Payment Vouchers - Deleting	Voiding Payments

Reference Documents
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