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Expenditure Batches - UVA's Coding Convention
Comptroller
GM Award Manager
GM Billing Specialist
GM Project Manager
GM Setup Specialist
GM OSP Setup Specialist
GM Transaction Specialist
The Comptroller is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.
Transactions Actual or encumbrance expenditures charged against a project-award combination. Transactions are entered into the GA module in Batches.
You must enter a unique Batch name to identify each set of expenditures. The batch name should be identifiable and memorable.
There are twenty spaces available in the Batch Name field.
|
Actuals |
[A] followed by [email id] followed by the date [ddmmyy] followed by your own 3-digit sequential number [001] |
Use a capital A for Actuals.
Put a space between each section of the batch name.
A ACH7H 141012 001
This convention is not forced by the GA module. It is a convention adopted to make finding your transactions easier over time.
Effective: 03/30/09
Revision: 4 dhw
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