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Expenditure Batches - UVA's Coding Convention
Comptroller
GM Award Manager
GM Billing Specialist
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GM Transaction Specialist
The Comptroller is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.
Transactions Actual or encumbrance expenditures charged against a project-award combination. Transactions are entered into the GA module in Batches.
You must enter a unique Batch name to identify each set of expenditures. The batch name should be identifiable and memorable.
There are twenty spaces available in the Batch Name field.
|
Actuals |
[A] followed by [email id] followed by the date [ddmmyy] followed by your own 3-digit sequential number [001] |
|
Encumbrances |
[E] followed by [email id] followed by the date [ddmmyy] followed by your own 3-digit sequential number [001] |
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Relieve Encumbrances |
[E] followed by [email id] followed by the date [ddmmyy] followed by your own 3-digit sequential number [001] followed by R NOTE: When relieving encumbrances, it is useful to use the same batch number as the original encumbrance - followed by an R. |
Use a capital A for Actuals or E for Encumbrances.
Put a space between each section of the batch name.
A ACH7H 240401 001
E ACH7H 240401 001
E ACH7H 240401 001 R
This convention is not forced by the GA module. It is a convention adopted to make finding your transactions easier over time.
Effective: 07/01/02
Revision: 3 04/29/05
Copyright 2004 University of Virginia and Oracle Corporation. All rights reserved.
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