Expenditure Batches - UVA's Coding Convention
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Transactions Actual or encumbrance expenditures charged against a project-award combination. Transactions are entered into the GA module in Batches.
You must enter a unique Batch name to identify each set of expenditures. The batch name should be identifiable and memorable.
There are twenty spaces available in the Batch Name field.
Expenditure Naming Convention
[A] followed by [email id] followed by the date [ddmmyy] followed by your own 3-digit sequential number 
Use a capital A for Actuals.
Put a space between each section of the batch name.
A ACH7H 141012 001
This convention is not forced by the GA module. It is a convention adopted to make finding your transactions easier over time.
Revision: 4 dhw
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