Logging Onto & Off of IS Applications

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Distribution

IS User

Related Procedures

Connecting to the Oracle VPN

Gaining Access to a Secure System

Ownership

The Training Manager is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Once you have completed your required training, the Division of Training (DOT) registrar will send information the Information Technology and Communication (ITC) division. ITC will add your name to the Integrated System access tables. Then you will be able to log into the system.

1. First, start your VPN.

2. Go to the Integrated System home page

3. Select the Enter circle.

The Integrated System News appears.

4. Read the news then close the window.

The Integrated System Launch Pad appears.

5. Select Production [GO].

6. Enter your User Name and your IS password.

If your password does not work call 3-7550 on grounds, or (434) 243-7550 off-grounds. This is the number for the IS Customer Support Center. They will reset and send you the new password quickly.

7. The first time you login you will be prompted to change your password.

Anytime that you have your password set by the help desk you will be prompted to change your password.

8. To change your password, enter the old password then enter the new password twice.

9. Click [OK].

The Integrated System requires a strong password. That means:

Passwords must be of length seven (7) or greater
Passwords must contain at least one character and one number
Passwords cannot contain your username, better know as your user-id
Passwords cannot contain repeating characters (i.e. support1 is not a valid password)
Passwords should not contain special characters (special characters cause problems with Discoverer log-ons, especially $ and @)
Passwords cannot be re-used within 135 days

You will have to change your password every 45 days.
You will receive an email notification in advance of your password expiration.
If you do not change your password at that time, you will be notified when your password actually expires. If you wait until your password expires to change it, it will not work in Discoverer until the next day. (You do not have to change your password if you have ONLY the Self Service responsibility.)
The system will lock you out after three unsuccessful efforts to log on. If you forget your password or get locked out of the system, call the IS Customer Support Center at 3-7550. Your new password will not work in Discoverer until the next day.

After a successful login the E-Business Suite Home page will appear.

Your E-Business Suite Home will show only the responsibilities that you actually have under the column header Applications. Do not be confused by the screen shot example below showing many responsibilities.

You can customize your home page by selecting [Edit Favorites]. There you can modify page as follows:

Add forms from various responsibilities to your favorites list
Add links to websites that are important to your work
Rename the links

10. Click the title of any form in the center column to open an IS.

After you have created favorites you can enter forms by clicking the form title in the third column under the Favorites heading.

Password Reset

11. Open any IS form from the E-Business Suite Home page.

12. Select [Edit], [Preferences], [Change Password] from the menu bar.

13. Enter your old password once and your new password twice.

14. Click [OK].

Log Off

15. Select [File], [Exit IS Applications] from any IS Form to exit the system.

From the Navigator window, choose [Logout] to log off the system.

Effective: 05/27/05

Revision: 4