Notification - Receiving

...

Distribution

Director of Accounting Services

GL Administrator

GL Accounting Manager

GL Accountant

GL Specialist

Related Procedures

None

Ownership

The Director of Accounting Services is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

General Ledger
N ® Other ® Notifications
Find Notifications

1. Select "Journal Batch" from the "Type" drop-down list then click [Find].

Note: This retrieves all notifications related to journal entries and journal batches for the user currently logged in to the Integrated System.

Notifications Summary

Notifications

2. When you receive notification of the approval or rejection of the batch, you may choose to:

Button	Purpose
Click the "Subject" link	To open the Notification
Click [Reassign]	To reassign the batch
Click [Close]	To change the Notification's status from 'Open' to 'Closed'

Note: You must click the box in the "Select" column to indicate which notification(s) you want the buttons to act on.

3. Click the link in the "Subject" column to open the Notifications window.

4. To return to the Worklist (summary of notifications) click the house icon in the upper left of this screen. When you return to the Worklist the Status field for the notification you just opened should change to "Closed."

Correcting the Journal Entry from Notifications

5. If the approver rejected the journal entry you can make corrections to it by double-clicking the [Enter Journals] button at the lower left of the screen.

6. Click the [Journals] button.

Click [Unapprove] and its confirmation screen
Click [Unreserve Funds] and its confirmation screen

8. Edit the appropriate lines of the journal entry. Save your work. Then:

Click Reserve Funds and its confirmation screen
Click Approve Batch and its confirmation screen

9. Click the Windows Close button in the upper right corner to close the form.

Effective: 06/07/05