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Journals - Approving

Distribution

Director of Accounting Services

GL Administrator

GL Accounting Manager

GL Accountant

GL Specialist

GL Viewer

Ownership

The Director of Accounting Services is responsible for ensuring that this document is necessary, that it reflects actual practice, and that it supports University policy.

General Ledger
N ®Other ® Notifications
Find Notifications

The first item in the Worklist above requires approval.

Note:  The "Subject" column gives details found in the "Journal" field (journal name), a date/time stamp, and the text "...requires your approval."

1.   Click the link in the "Subject" column to open the notification.

2.   Click the desired "Response" button. In this example the approver has decided to approve the journal.

• Add comments or instructions as required.
• If you reject the journal write comments that will tell the preparer why you rejected the journal and what must be done to correct it.
• If you reassign the journal to another user write comments that explain why the journal is being reassigned and provide any background information that might be required. For instance, if you reassign a journal recording the deposit of credit card receipts to a user who does not routinely handle them you should refer them to appropriate documentation and/or explain what might be different from their usual work.
• When you have completed your "Response" selections the Integrated System will either:

• Return to the Worklist to see your remaining notifications.
• Return to your Personal Home Page if there are no more open notifications to process

• When you have completed action on your notifications its status is changed to "Closed" and will not reappear in the Worklist when you do the next search for them.

  Effective: 06/07/05

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