Inquiry - Drill Down to Accounts Payable

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Distribution

Director of Accounting Services

GL Administrator

GL Accounting Manager

GL Accountant

GL Specialist

GL Viewer

Related Procedures

Inquiry – Use in General Ledger [PRO3001U]

Ownership

The Director of Accounting Services is responsible for ensuring that this document is necessary and that it reflects actual practice.

General Ledger
N ® Inquiry ® Account
Account Inquiry

1. The 'Account Inquiry' screen will open with the current accounting period shown by default in the 'From' and 'To' fields.

2. Click in the 'From' field then click the LOV indicator. The 'From Periods' LOV will appear. Select the 'From' and 'To' dates that describe the period of time you want to search.

Note: All Inquiry examples will use the accounting period Jul-03 from development instances of the Integrated System. This same period and the data displayed may not be available in the Production instance. It is used here for demonstration purposes only.

3. Click in any of the three, empty, gray fields in the 'Accounts' block.

In the 'Find Accounts' window you will select from LOVs or key in the Chart of Accounts values you want to use as criteria for your search. You can use more than one value to help narrow your search to the specific accounts you want to examine.

4. Select or Key the values you want to use as search criteria.

Note: In this example the user is inquiring for all Entity values between 10 and 16 (local funds) and all lines displaying the Object Code 6155 Svcs, Memberships, Licenses, and Fees for the Project value 101696 PV-VP and Provost Operations. Click 'OK.'

The 'Account Inquiry' screen now displays the first three accounts listed for Org value 30030 (RS-VP for Research). The rest of the accounts for Org value 30030 can be found by scrolling down the list with the scrollbar at the far right of the screen.

5. Click [Show Balances] to see the following information: