Journals - Posting

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Journals - Posting

Distribution

Director of Accounting Services

GL Administrator

GL Accounting Manager

GL Accountant

Ownership

The Director of Accounting Services is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

General Ledger
N ® Journals ®Post
Post Journals

Journal entries can be posted manually by a central GL responsibility (ASC Administrator-GL, GL Administrator, GL Accounting Manager, or GL Accountant) or automatically as a concurrent process scheduled overnight. See the Automatic Postings table at the end of this section for a list of journal sources/categories that are posted automatically as part of the nightly batch processing. All other journal sources/categories are posted manually. The ‘Post Journals’ screen can be used to identify the journal batches for posting.

1. Open the ‘Post Journals’ window and query the journal batch or batches that you want to post. You can also query all unposted journal batches

2. Review the Period Status and Post Status to determine if a batch is available for posting.

3. Select the journal batch(es) you want post.

Note: In the previous example the first journal entry is selected for posting.

4. Click the [Post] button to initiate a concurrent process to post the selected batches.

Note: If you want to cancel a journal batch posting request, verify that concurrent request for the batch has a Post Status of ‘Pending,’ then cancel the concurrent request. The batch status resets to ‘Postable.’

Note: If you re-query for posted journals you will see the marked journal identified as "Selected for Posting" and greyed out.

5. Review the Posting Execution Report (GL Standard Report) to confirm that the batch was successfully posted.

Automatic Posting

Journal entries using the sources and categories shown in the table below post automatically.

Priority	Source	Category	Balance Type	Period
1	UVA Projects	ALL	Actual	ALL
2	UVA Purchasing	ALL	Actual	ALL
3	UVA Payables	ALL	Actual	ALL
4	UVA Receivables	ALL	Actual	ALL
5	UVA Inventory	ALL	Actual	ALL
6	UVA ISIS	ALL	Actual	ALL
7	UVA Manual	UVA Payroll	Actual	ALL
8	UVA Manual	UVA Allocation	Actual	ALL
9	UVA Manual	UVA Statistical	Actual	ALL
10	UVA Manual	UVA Student Loan Svcs	Actual	ALL
11	UVA Spreadsheet	UVA Payroll	Actual	ALL
12	UVA Spreadsheet	UVA Allocation	Actual	ALL
13	UVA Spreadsheet	UVA Statistical	Actual	ALL
14	UVA Spreadsheet	UVA Student Loan Svcs	Actual	ALL
15	UVA Spreadsheet	UVA Budget	Budget	ALL
16	UVA Spreadsheet	UVA Budget	Budget	ALL
17	ALL	ALL	Encumbrance	ALL

Effective: 06/10/05

Revision: 3 mr

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