GL Budget - Entering Budget Journals

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Distribution

Director of Accounting Services

UVA GL Budget Specialist

Related Procedures

None

Ownership

The Director of the University Budget is responsible for ensuring that this document is necessary, that it reflects actual practice, and that it supports university policy.

General Ledger
N ® Budgets ® Enter ® Journals
Enter Budget Journals

Enter Budget Journals

1. Open the Enter Budget Journals window and specify the Budget Organization.

2. Enter the Budget you want to update and the range of Accounting Periods.

3. Enter the Currency for these budget amounts. The account combinations must be assigned to the budget organization for this currency.

4. Select a journal entry mode from the list of values when entering budget journals for a single account combination.

5. Query the Accounts to which you want to budget. Remember, you can only enter budget for account strings that have been created and saved in the database. To budget a new account string, you can add that account string through the Range Assignment screen.

6. Enter a Debit or Credit amount for each period or use budget rules.

7. Select [Create Journals] to create a budget journal batch.

8. When the Create Journals screen pops up, enter the batch name. We recommend using the same prefix required for all actual journals which is the Organization Prefix followed by your computing ID (i.e. CO-TS6B).

9. Select UVA Budget for the category.

10. Click [Reserve Funds].

11. When the reserve funds process has completed, click [Done]. This will initiate a concurrent process that creates the journal entries.

Note: Unlike actual journal entries, budget journals do not have to balance.

Effective: 6/16/05

Revision: 2

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