Assets - Adjusting Asset Units

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Distribution

Director of Fixed Assets Accounting

FA Administrator

FA Plant Funds Manager

FA Specialist

Related Procedures

None.

Ownership

The Director of Fixed Assets Accounting is responsible for ensuring that this document is necessary, that it reflects actual practice, and that it supports corporate policy.

IS Assets
N ® Assets ® Asset Workbench
B ® Open
Asset Details

Adjusting for Single Additions

1. Key the asset or tag number in the appropriate field to find the asset that needs an adjustment in the 'Units' field. Click the button [Find.]

2. Click [Open].

3. Enter the new number of units.

4. Save your work.

NOTE: If you are changing only the 'Units' value you can go directly to the 'Assignments' window by clicking 'Done.' However, if you want to change values in other fields, the 'Done' button will change to read 'Continue' when you tab to or click in any field other than 'Units.'

5. The 'Assignments' window opens automatically.

6. Enter the new number of units to update the distribution lines. Tab to the 'Units' field to see units change and observe the 'Units to Assign' field change to zero.

7. When the Units to Assign field shows zero, save your work.

Note: When you adjust the number of units in either single addition or mass additions to reflect the correct amount, you are not retiring these units. IS Assets does not create any journal entries if all units remain in the original cost center.

Note: You may add the increased quantity to an existing assignment line; or, you may enter a new assignment by starting a new line.

Adjusting in Mass Additions

IS Assets
N ® Assets ® Mass Additions ® Prepare Mass Additions
Find Mass Additions

1. In the Find Mass Additions window, key the invoice number or any other parameter listed, in the appropriate field. Click [Find].

2. Open the desired record by clicking anywhere in its line then click [Open]. You may also click the blue box at the far left of the line to open the record.

NOTE: Changes can be made ONLY to UNPOSTED items in the Mass Additions screen. POSTED items can be changed through the Asset Workbench only by Property Accounting staff.

3. In the Mass Additions record, click the 'Asset Details' tab.

4. Enter the new number of units.

5. Click [Done].

6. The Assignments window opens automatically. The new number of units to be assigned is shown in the 'Units to Assign' box. When all units have been assigned, the number will be zero.

7. Enter the new number of units shown in the 'Units Remaining' field to update the assignment. When the quantity in the 'Units Remaining' field is zero, all the new units have been assigned.

Note: You may add the increased quantity to an existing assignment line; or, you may enter a new assignment by starting a new line.

8. Save your work by clicking [Done].

Effective: 08/16/04

Revision: 2

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