Depreciation - Reviewing Depreciation Journal Entries

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Distribution

Director of Fixed Assets Accounting

FA Administrator

FA Specialist

Related Procedures

None.

Ownership

The Director of Fixed Assets Accounting is responsible for ensuring that this document is necessary, that it reflects actual practice, and that it supports corporate policy.

General Ledger
N ® Journals ® Enter
B ® Find
Journals

Review Monthly Journal Entries

Before you post your entries from General Ledger, review and update any journal entries in the Journals window.

1. Use the Find Journals window to query for the journal.

Note: In General Ledger the Batch name field and the Journal name field are not necessarily the same depending on whether the journal was created manually or by the system. Editing the journal name field does not change the batch name field. It is best NOT to change either of these names. If you must change the journal name manually, use UVA's General Ledger naming convention. This is to insure reliability in searching for journals in the system.

Search Strategy: A good search strategy for finding depreciation journal entries is to key "UVA Assets" into the 'Source' field of the 'Find Journals' screen and the appropriate period in the "Period" field (e.g. May-04). This will insure that your data is coming from the Fixed Assets module and will include only journal for the desired period.

2. Review the journal entries for a batch in the Journals window. Click the blue current record selector at the far left of the line or, click the [Review Journal] button to open the journal.

Effective: 08/18/04

Revision: 2

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