Receipts-Using QuickCash

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Distribution

AR Administrator^*

AR Billing Specialist-Remote^*

AR Manager^*

Related Procedures

Receipts-Processing

Ownership

The AR Manager is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

IS Receivables
N ® Receipts ® Batches
Receipt Batches

Receipt Batches

Separate batches should be made for cash/checks and credit cards.

1. Complete the Receipt Batches information.

Batch Type field.

Select "Manual Quick" from the drop-down list.

Batch Source field.

Select "Manual" from LOV. The Receipt Class will default to "Manual Receipts" when you exit the field.

Batch Name field.

The Batch Name entered is dependent on the Payment Method chosen in the previous step.

Cash/Check Local: Pre-printed Bank Deposit Ticket Control#.
Example: 34700001
Credit Card Local: Three digit Department number, two digit month, two digit day, sequential number starting with 1.
Example: 34704191

Payment Method field.

Select the Payment Method from the LOV. The Bank Name and Bank Account Number will automatically fill in.

Control-Count field.

Enter the total number of receipts to add to the batch.

Control-Amount field.

Enter the total amount of the receipts to add to the batch.

2. Click the [Receipts] button.

3. Enter the QuickCash information.

Receipt Number field.

The Receipt Number entered is dependent on the Payment Method and Batch Name chosen in previous steps.

Cash/Check Local: Batch Name entered previously, a hyphen, and the number from the check.
Example: 34700001-5698
Credit Card Local: Batch Name entered previously, a hyphen, and the last 6 digits of merchant number.
Example: 34704191-698512

Accept the default of "Cash".

Receipt Date field.

Enter the receipt date.

GL Date field.

Enter the GL Date.

Receipt Amount field.

The Receipt Amount entered is dependent on the Payment Method chosen in a previous step.

Cash/Check Local: Cash/Check Amount
Credit Card Local: Transmission Amount
Electronic Payment Local: Wire/EFT Amount
Cash/Check State: Cash/Check Amount
Electronic Payment State: Wire/EFT Amount

Application Type field.

Completion of this field is only necessary if you have left the Transaction Number field blank.
Select "Unapplied" from the drop down list if you know the Customer Name.
Select "Unidentified" from the drop down list if you do not know the Customer Name.

Transaction Number field.

To ensure proper application of this receipt, enter the Transaction Number.

Customer Name field.

To assist the application of this receipt, enter the Customer Name.
Completion of this field is necessary only if you have left the Transaction Number field blank and the Application Type field is "Unapplied".
Select the Customer Name from the LOV.

Bill-To Location field.

Completion of this field is necessary only if you have entered the Customer into the Customer Name field.
Select the Bill-To Location from the LOV.

Repeat to add additional receipts.

The actual count and amount on the Receipt Batches form is updated as each receipt is entered.

4. Save the information in the QuickCash form.

5. Close the QuickCash form.

6. View the Receipt Batches form.

Notes:

The Difference-Count field and the Difference-Amount field should be zero.
If not, there are errors in the number of receipts entered, or the amounts. Also, the controls may be incorrect. Review and
Correct any errors before proceeding.

Effective: 08/1/04

Revision: 2