Invoices Cost-Based Transfer to AR

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Distribution

Comptroller

GM Billing Specialist

Related Procedures

Invoice Generation & Review in GA

Ownership

The Comptroller is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Transfer Cost-Based Invoices to Accounts Receivable

1. Navigate to Submit Requests.

2. Select Single Request from the Submit a New Request window.

3. Using the LOV, select GMS: Interface Invoices to Receivables.

4. Select [OK].

The parameters window will open automatically.

5. Enter the award number.

6. Tab.

The award number will populate in the ‘ToAward Number’ field.

7. Select [OK].

8. Select [Submit] to begin your request.

Your request will appear in the Requests window.

9. Select [Refresh Data].

When the Status field of the Request ID line displays Normal and the Phase field displays Completed, the request has been completely processed and it may be viewed by clicking on the [View Output] button. You can Print this report using your browser features. This report gives you the invoices (GA Invoice number, Customer, Invoice Date and Invoice Amount) transferred to AR.

For additional invoices submit another request, repeating steps 1-9. All the requests that you submit for the current session appear in the Requests window.

Accounts Receivable Processes

11. Switch Responsibilities to AR and run processes.

Tie Back Accounts Receivable Invoices

12. Switch to the UVA GM Billing Specialist responsibility.

13. Navigate to Submit Requests.

14. Select Single Request from the Submit a New Request window.

15. Using the LOV, select PRC: Tieback Invoices from Receivables.

Note: Running this process ties back ALL invoices including those just generated by others. Coordinate this activity with other UVA Billing Specialists.

The parameters window will open.

16. Select [OK].

17. Select [Submit].

Your request will appear in the Requests window.

18. Select [Refresh Data].

When the Status field of the Request ID line displays Normal and the Phase field displays Completed, the request has been completely processed and it may be viewed by selecting [View Output]. You can Print this report using your browser features.

Effective: 06/10/09

Revision: 3 dhw

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