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Write-Off

Distribution

Comptroller

GM Billing Specialist

Related Procedures

Invoice Generation & Review in GA

Ownership

The Comptroller is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

A Write-Off is used to relieve/credit a portion of the invoice that has the status of Accepted.   You can write-off an invoice up to the amount of the outstanding receivable.  A credit invoice is created when using the write-off feature.

• Open Invoice Review.

Grants Accounting
N ® Billing ® Invoice Review ® Find Invoices
Find Invoices

• Search for the invoice(s).

To write off a portion of in the Find Invoices window by entering the Award Number or the LOC Customer Name.  Additional information can be input to narrow the search.  For example, if you input the creation date, which is the date that you ran the draft invoice process, this will limit your results to the invoices that were created in the process you ran that day.

2.   Select [Find]

Note: If querying on Customer Name a decision box appears. 

3.   Select [Yes] to continue.

4.   Select [Totals]

To have the invoice amounts totaled at the bottom of the window below the invoice amount & balance due columns.

The Invoice Summary window appears.

5.   Select the appropriate invoice.

6.   Select [Credit].

7.   Select the Write-Off

8.   Enter amount of Write-Off.

9.   Select [OK].

10. Complete the Fields for Installment, Project Number and Write-Off Amount.

11. Select [OK].

A Forms window will appear

12. Select [OK].

13. Re-query the Award to view the Write-Off.

Effective: 07/01/01

Revision: 1

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