Event-Based Invoice - Reviewing & Approving
GM Billing Specialist*
Invoice Generation & Review in GA
The Comptroller is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.
Reviewing & Approving Event Invoices
You should review each invoice within Invoice Inquiry and the Invoice Review Form before you approve and release it for billing. You can review invoice information such as invoice amount, invoice lines and the invoice customer.
1. Open Invoice Review.
N ® Billing ® Invoice Review
Search for the invoice you want to review in the Find Invoices window.
2. Enter Award number.
You can enter any additional information to narrow the search.
3. Select [Find]
The Invoice Summary window appears.
4. Select [Totals].
The invoice amounts total at the bottom of the window below the Invoice Amount & Balance Due columns.
5. Highlight the appropriate invoice.
6. Select [Open].
7. Select [Lines].
The event lines for the invoice will appear. The lines can also be chosen from the Invoice Summary screen.
8. Once the invoice has been reviewed, navigate back to the Invoice Summary screen.
9. Select the appropriate invoice to approve.
10. Select [Approve 1].
The invoice status will change from Unapproved to Approved.
Below is the complete list of invoice statuses:
12. Select [Release].
A Release Invoice pop-up screen will appear.
13. Enter the Invoice Date
This date will appear on the AR invoice
14. Select [OK].
The Invoice Status will change to Released.
Revision: 2 05/24/05
Oracle Tutor can be licensed to modify and add to this content, documenting all of your business process documentation in the Oracle Tutor format.
Oracle® Tutor Copyright © 1997, 2009, Oracle. All rights reserved.