Cost Transfers - Finding and Deleting Expenditure Batches in GA
GM Award Manager
GM Project Manager
GM Transaction Specialist
Expenditure Batches in GA
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Some Schools and Departments require a review of Actual Expenditure Batches before submission to Central for final review and approval. In those cases, the Batch Creator would save the batch then notify the viewer (i.e. E-mail, phone etc.) that a batch or batches have been created and ready for review.
Choose the appropriate GA responsibility.
The following instructions detail viewing/submitting transaction batches in GA.
N ® Expenditures ® Pre-Approved Batches ® Enter Actuals
Expenditure Batches (UVA) Finding your Batch
1. Navigate to the Expenditure Batches window.
2. From the menu bar select [View], [Find] or select the Flashlight icon on the toolbar.
3. Enter a parameter into the Find Expenditure Batches window.
Parameters can be any of the following:
Once the parameters have been selected continue.
4. Select [Find].
In this example the parameters were %NLH8U% a wild card to query on all batches with NLH8U in the batch name. If querying on a specific batch name the Expenditure Batches window would open for that batch only.
The Expenditure Batches Summary window opens.
If the status is working you can delete it by clicking the red X on the toolbar and then saving.
NOTE: If the status is Released or Submitted the batch cannot be deleted or changed.
Open the Batch and click [Rework].
The status changes to Working. Now you can delete it by clicking the red X on the toolbar.
Remember to save after you delete.
End of activity.
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