Reviewing Transaction Controls

...

Distribution

Comptroller

GM Administrator^*

GM Setup Specialist^*

GM OSP Setup Specialist^*

GM Award Manager^*

GM Project Manager^*

GM GL Projects^*

Ownership

The Comptroller is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Reviewing Transaction Controls

Overview

"Transaction Controls" control the type of expenditures that either may or may not be allowable to a given project. Transaction Controls may be set at the project or task level. UVA is currently only defining transaction controls at the project level.

There are two methods of establishing transaction controls: Exclusive and Inclusive.

Exclusive: items that are determined to be unallowable are listed.
Inclusive: only items that are determined to be allowable are listed.

The Office of Sponsored Programs will be utilizing transaction controls for three scenarios:

Federal projects
Subcontracts
Fellowship/Training grants.

Finding and Reviewing Transaction Controls

Grants Accounting
N ® Projects ® Find
Find Projects

1. Enter Project Number.

2. Select [Find].

3. Select the [Open].

The Projects, Templates window appears containing the project information.

4. Select Transaction Controls in the Options Region.

Transaction Controls window opens.

Note: When reviewing Exclusive Transactions Controls the [Limit Transaction Controls] checkbox is unchecked. Items listed are not allowed against a project.

Scroll across to view fields including Effective From and To Dates

Note: When reviewing Inclusive Transactions Controls the [Limit Transaction Controls] checkbox is checked. Only items listed are allowed against a project.

Scroll across to view fields including Effective From and To Dates

5. Close Transaction Controls

6. Close Project, Templates form.

End of activity.

Reviewing Transaction Controls: Flowchart

Effective: 03/30/09