Purchase Orders - Canceling a Line

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Distribution

Director of Procurement Services

Approver^*

PO Administrator

PO Requester

PO Purchaser

PO Buyer

PO Buyer Manager^*

Related Procedures

Requisitions - Initiating and Approving [PRO5000U]

Purchase Orders - AutoCreating [PRO5005U]

Ownership

The Director of Procurement Services is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Integrated System Purchasing
N ® Purchasing : Purchase Orders ® Purchase Order Summary
Find Purchase Orders

1. Enter the purchase order number in the Number field to find the Purchase Order.

2. Click on the [Find] button.

3. Click on the Lines button. Do NOT open the Purchase Order!

If you “open” the document to cancel the line, the line will be returned to a requisition rather than canceling the line completely.

4. Ensure your cursor is on the purchase order line you want to cancel.

5. Select Tools, Control.

6. Select Cancel PO Line. This action is irrevocable.

7. Enter an explanation for the cancellation in the Reason field.

The Reason field is a free form field.
Enter any reference information you want to include.

8. Click on the [OK] button. This action is irrevocable.

9. Click on the [OK] button.

10. Click on the [OK] button.

11. Re-query the purchase order, select the Lines button, if you want to see that the control action completed successfully.

Effective: 03/12/09