Requisitions - Finding Requisitions

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Distribution

Director of Procurement Services

PO Administrator

PO Buyer

PO Buyer Manager

PO Purchaser^*

PO Requester^*

Related Procedures

Requisitions - Reviewing [PRO5011U]

Purchase Orders - AutoCreating [PRO5005U]

Ownership

The Director of Procurement Services is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Integrated System Purchasing
N ® Purchasing : Requisitions ® Requisition Summary
Find Requisitions

1. Enter as many of the following criteria as desired to search for requisitions. The more information you include, the more restrictive is the search.

Selecting the Find button without entering any search criteria will find all requisitions. Access is public and anyone can see any requisition.

Enter the requisition number. If you enter a requisition number, you can also enter a line number.
Enter the preparer.
Enter the requester.
Enter the buyer.
Select Yes or No to restrict the search to modified requisitions.
Enter the reference number.
Enter the line type.
Use alternative regions to further restrict the search.

Alternative Region	Relative Purchasing Information
Line	Item, Rev, Category, Description, Supplier Item
Status	Approval, Control, Reserved
Date Ranges	Creation, Need-By, Closed
Sourcing	Source, Supplier, Site, Currency, Organization, Subinventory (N/A)
Deliver To	Deliver To, Organization, Location, Subinventory (N/A)
Related Documents	Document Type, Document, Line number, Purchase Order, Sales Order (N/A)
Accounting	Period, GL Date, Charge Account, Budget Account (N/A), Active Encumbrances
Projects	Project, Task

In the Results section, select the level (Headers, Lines, or Distributions) at which the summary window to open. Depending on the search criteria you have specified, not all summary windows may be available.

2. To clear existing search criteria, click on the [Clear] button.

3. Click on the [Find] button to initiate the search and open the appropriate Summary window.

Note: In most cases, you will not be able to open the requisition.

4. If the Header Summary window has opened, select the requisition you wish to view. Click on the [Lines] button to view the requisition lines.

5. From the Lines Summary page, click on the [Distributions] button to drill down and view the PO distribution information.

Effective: 07/22/09