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Requisitions - Attachments

Distribution

Director of Procurement Services

PO Administrator

PO Buyer

PO Buyer Manager

PO Purchaser^*

PO Requester^*

Related Procedures

Requisitions - Initiating and Approving

Ownership

The Director of Procurement Services is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Integrated System Purchasing
N ® Purchasing : Requisitions ® Requisitions
Requisitions          

1. After completing all fields in the purchase requisition, attach documents such as quotes, contracts, Sole Source Justification form, etc using the  on the toolbar.

The Sole Source Justification form is available from the University's Forms Directory [http://uvaforms.virginia.edu]

Attach the document to line one on the requisition line, not the requisition header.

2. Enter the required information on the attachment form.

• Category

Enter the letter M and Tab to the next field.  (M stands for Miscellaneous in the list of values for the Category field).

• Description

Enter a description that will help you uniquely identify this attachment.  For example, enter "Sole Source" and the Requisition number (if you have it) or name of the vendor in the Description field.

• Data Type

Select from the list of values.  If you select "File" the following screen will appear:

• Click on the [Browse...] button.
• Locate the document in your computer files.
• Select the file you wish to attach by clicking "Open", which will insert the path name of the file on the "Upload a File" screen.
• Close the web browser and return to the attachment form.

• Click "Yes" to indicate the file has been successfully uploaded.
• Save your work.
• 3.     Click on the [Open Documents] button to view the attachment.
• Close attachment form and return to the requisition header.
• Note: Refresh Tip:
•     Click into the Requisition Number field.
•     Click into the line to see the yellow paper under the paperclip icon.

  Effective: 01/31/06

  Revision: 4 dhw

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