Payment Vouchers - Deleting

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Distribution

Director of Procurement Services

AP Administrator

PO Administrator

PO Purchaser^*

Related Procedures

Payment Vouchers - Initiating [PRO5002U]

Ownership

The Director of Procurement Services is responsible for ensuring this document is necessary, reflects actual practice, and supports University policy.

Integrated System Purchasing
N ® Payment Voucher
Payment Voucher

Deleting a Payment Voucher

You can delete a Payment Voucher if you have entered it and saved it, but have never validated (approved) it. You can only delete the Payment Voucher if the status says "Never Validated". Even if you have entered distributions for the Payment Voucher, you can delete it as long as it has not been validated. Once you approve (validate) a Payment Voucher, you cannot delete it. Deleting permanently removes the Payment Voucher from the system.

1. Find the payment voucher you are going to delete by clicking on the flashlight icon on the toolbar, or selecting View ® Find from the menu.

2. Enter the search criteria and click on the [Find] button.

Include supplier, invoice number, and/or voucher number to limit your search.

The status of the voucher must say "Never Validated".

3. Click on the "red x" icon on the toolbar to delete the payment voucher.

4. Click on the [OK] button.

This will permanently delete the Payment Voucher from the system.

5. Save your work.

Effective: 08/18/04