Payment Voucher/Invoice Report

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Payment Voucher/Invoice Report - Printing

Distribution

Director of Procurement Services

AP Administrator

PO Administrator

PO Purchaser

AP/PO Viewer

Related Procedures

Payment Vouchers - Initiating [PRO5002U]

Ownership

The Director of Procurement Services is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Integrated System Purchasing
N ® Purchasing : Reports ® Run
Submit a New Request

1. Select Single Request and click on the [OK] button.

2. Choose UVA Payment Voucher/Invoice Report from the list of values for the Name field and click on the [OK] button.

3. Enter parameters for your request. “Voucher Number From” and “Voucher Number To” are required fields.

To run a report for a single Payment Voucher, enter a Payment Voucher Number in the “Voucher Number From” field and Tab.

The “Voucher Number To” field will automatically populate.

To run a report for multiple Payment Vouchers (created by a preparer), enter a user ID in the “Voucher Preparer ID’ AND a range of voucher numbers using the “Voucher Number From” and “Voucher Number To” fields.

This generates a report for each voucher number within that range that was prepared by that user ID.
Vouchers within the specified range that were prepared by someone else will NOT be printed.
This allows users who enter multiple payment vouchers in a single day to produce a single report for ALL payment vouchers they entered.

Once the report has run, you will be able to view and print the payment voucher/invoice(s).

4. Click on the [OK] button.

Note: The request below illustrates parameters that contain a range of voucher numbers for multiple Payment Vouchers created by a user.

5. Click on the [Submit] button.

6. Click on the [Refresh Data] button.

See that the Phase field will change to Completed when you refresh the data.

You must have on your computer the Adobe Reader software that is compatible with your Windows version. If you do not have Adobe Reader, contact your LSP (Local Support Partner in your department) for assistance.

7. To see the document, place the current record indicator (blue box) next to the Request ID field of the document.

8. Click the [View Output] button.

You may also print from the browser by clicking on the Print icon on the browser toolbar. This report should be printed using the landscape orientation.

If you are not connected to an Integrated System network printer, you may only print the document from the browser.

Effective: 07/22/09