Payment Vouchers - Resubmitting to Accounts Payable

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Distribution

Director of Procurement Services

AP Administrator

PO Administrator

PO Purchaser^*

Related Procedures

Payment Vouchers - Initiating

Ownership

The Director of Procurement Services is responsible for ensuring this document is necessary, reflects actual practice, and supports University policy.

Integrated System Purchasing
N ® Payment Voucher
Payment Voucher

1. Open the Payment Voucher folder by clicking on the icon. Select "Payment Voucher" from the list of available folders.

2. Find the Payment Voucher that needs correcting.

For more detailed instructions on how to find and review Payment Vouchers, refer to the instructions Payment Vouchers - Finding and Reviewing.

Query on the Invoice number referenced in the email notification from Accounts Payable.

3. Open the attachment.

Click on the icon.

A yellow piece of paper will appear under the paperclip on the icon to signify that an attachment is there.

4. Read the explanation provided by Procurement Services indicating why the Payment Voucher was rejected.

5. Make necessary changes to the Payment Voucher header, Distributions form, and/or your attachment.

6. Save your work.

7. Return to the Payment Voucher Header and click on the [Actions... 1] button.

8. Check the "All Approvals Have Been Obtained" and the "Resubmit to Accounts Payable" checkboxes.

9. Click on the [OK] button.

10. Click on the [OK] button.

Effective: 07/08/05

Revision: 3 mr