Purchase Orders - Correcting Invalid GL Date

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Distribution

Director of Procurement Services

PO Administrator

PO Buyer Manager^*

PO Buyer^*

PO Purchaser^*

PO Requester^*

Related Procedures

Limited Purchase Orders - Changing

Purchase Orders - Changing

Ownership

The Director of Procurement Services is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

When submitting a purchase order for approval, you may encounter an error message that indicates there is an invalid GL date, such as the one in the following example:

This happens when a purchase order is created and approved in two different GL periods.

1. Click on the [Shipments] button.

2. Click on the [Distributions] button.

3. Click on the Destination Tab.

4. Scroll to the right and find the GL Date field.

5. Highlight the existing date and press the [Delete] key. Choose the current date from the calendar (list of values). Click OK.

6. Save your work.

7. Close Distributions and Shipments windows and return to the main PO form.

8. Click on the [Approve...] button.

9. Click on the [OK] button.

Effective: 02/19/07

Revision: 6 dhw