Invoices - Canceling Invoices

...

Distribution

Director of Procurement Services

AP Administrator

AP Invoice Processor^*

Related Procedures

Invoices - Resolving Invoice Holds [PRO5506U]

Ownership

The Director of Procurement Services is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Canceling Invoices

IS Payables
N ® Invoices ® Entry ® Invoices
Invoices

1. Select View ® Find from the menu.

2. Enter desired search criteria to find the invoice, and click on the Find button.

3. Place current record indicator on the record of the invoice you want to cancel (if the find retrieved more than one record.)

4. Note the reason for canceling the invoices by using the attachment function (paper clip icon), and entering explanation in text field, and saving the attachment.

You may annotate the paper invoice instead and file by voucher number.

5. Click on the Actions...1 button.

6. Select the Cancel Invoices check box.

7. Click on the OK button.

8. Note that the Invoice Amount changed to zero, and Status changed to Cancelled.

Effective: 09/30/04