Maintain - Change in Salary

...

Distribution

Chief Human Resource Officer

UVA HRMS Records Specialist

UVA HRMS Records Manager

UVA HRMS Specialist

UVA HRMS Faculty/Staff Reviewer

Related Procedures

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Date Tracking

IS HRMS
N ® People Enter & Maintain
Decision

1. If the current effective date is the date you wish to use, click on the [No] button. If not, click on the [Yes] button, enter the date you wish to use in the Effective Date field, and click on [OK].

Finding an Existing Person

2. Enter all or part of the person's last name in the Full Name field, using the wildcard character (%) as desired, to restrict your search.

3. Click on the [Find] button.

4. If the person is found in the database compare the first name, last name, social security number, or other known information with that in the database to ensure that it is the correct person.

Change Salary

5. Click on the [Assignment] button.

6. Use the down arrow on the keyboard to locate the assignment you wish to change.

7. Click on the [Salary] button.

8. Click on the [New Record] icon (green plus sign) on the toolbar to get a blank form on which you may enter new salary information.

9. Enter salary proposal change information.

Change Date: Enter the effective date of the salary change.

Note: Retro salary changes: You may key in IS retro salary changes as long as your effective date is after the last date entered under change date on the prior salary change on the Salary Administration Form. However, you will need to email the Payroll Department, Benefits Department, and Employee Records Management Department.

Note: You may use any one of three fields to create the new salary amount. Complete either Change Value, New Value, or Change %.

Change Value: Enter the dollar amount of the increase (the difference between the old salary and the new salary.) Use negative values for a salary decrease.
New Value: Enter the total dollar amount of the new salary.
Change %: Enter the percentage change from the old salary to the new salary. Use negative values for a salary decrease.
Reason: Use the list of values to enter a salary change reason.
Approved: Leave blank.
Ranking: Leave blank.
Next Review: Leave blank.
Performance Review: Leave blank.

10. Save your work.

11. Close all windows and return to the Navigator.

Effective: 05/17/05

Revision: 4 ss 3/22/2007