Payroll - Automatic Time Card Generation

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Distribution

Chief Human Resource Officer

HRMS Payroll Administrator

HRMS Payroll Specialist^*

Related Procedures

Time, Leave, and Payroll Processing

Time Management

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Employee timecards are generated in a batch process in IS Time Management through a process called Automatic Time Card Generation, more commonly referred to as AutoGeneration. The Payroll Specialist is responsible for AutoGenerating timecards. Timecards should be generated every day for the current pay period so that new hires will have a pre-generated timecard.

The Automatic Timecard Generation process is run as a nightly process, but at times must be run manually by the Payroll Administrator or Payroll Specialist.

IS Payroll
N ® Process and Reports ® Submit Processes and Reports
Submit a New Request

1. Choose Single Request and click on the [OK] button.

2. For the Request Name field, select Automatic Time Card Generation from the list of values.

3. Click on the [OK] button.

4. Enter the required parameters:

Payroll Name - Select the name of the payroll from the list of values.
Time Period - Select the time period from the list of values.
Batch Reference - Enter the Payroll name, period, and year using the following naming convention:

Payroll name_period_year (for example, for the semi-monthly payroll ending 24-MAR-04, the batch reference is SM_6_2004.)

5. Click on the [OK] button.

6. Click on the [Submit] button.

The Requests window will open. The Request ID is the number in the first column on the left.

7. Click on the [Refresh Data] button until the Phase changes to "Completed" and the Status is "Normal".

8. Close Requests window.

Effective: 09/24/04

Revision: 3 06/16/05 pm

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