Maintain - Change in Hours

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Distribution

Chief Human Resource Officer

UVA HRMS Records Specialist

UVA HRMS Records Manager

UVA HRMS Specialist

UVA HRMS Faculty/Staff Reviewer

Related Procedures

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Date Tracking

IS HRMS
N ® People Enter & Maintain
Decision

1. If the current effective date is the date you wish to use, click the [No] button. If not, click the [Yes] button, enter the date you wish to use in the Effective Date field, and click [OK].

Finding an Existing Person

2. Enter all or part of the person's last name in the Full Name field, using the wildcard character (%) as desired, to restrict your search.

3. Click on the [Find] button.

4. If the person is found in the database compare the first name, last name, social security number, or other known information with that in the database to ensure that it is the correct person.

Change Hours

5. Click on the [Assignment] button.

6. Use the arrow keys on the keyboard to locate the assignment you wish to change.

7. Click in the Group field.

8. Change the Compensation Type to "Wage" or "Salaried".

If compensation type is wage, leave the last three fields on this form blank.

If compensation type is salaried, complete the last three fields based upon these guidelines.

	Salaried 40 Hrs/Wk	Salaried 32-39 hrs/wk	Salaried 20-31 hrs/wk	Salaried < 20 hrs/wk
Employment Category	Fulltime	Parttime	Parttime	Parttime
Parttime FTE %	Leave blank	Greater than or = 80%	Greater than or = 50%	Less than 50%
Appointment Duration	As appropriate	As appropriate	As appropriate	As appropriate

9. If changing from full-time to part-time or part-time to full time, use the list of values in the Assignment Category field (on the Assignment form) to select the new value.

10. Click on the [OK] button.

Standard Conditions

11. Click on the Standard Conditions tab.

12. Complete the Standard Conditions region.

Working Hours: Verify that the number of work hours is correct. If incorrect, enter the correct number. Usually enter the number of hours per week.
Frequency: Verify that the frequency is correct. If incorrect, use the list of values to enter the period of time in which the hours are worked in the Frequency field. Usually, enter Week as the frequency.
Hourly / Salaried: Leave blank.
Normal Time: Leave both fields blank.

Enter Assignment Change Reason

13. Select the flexfield in the bottom right corner (above the [Others...] button).

14. Enter Additional Assignment Details information as follows:

Assignment Change Reason: Use the list of values to enter the reason for this change to the assignment.

15. Click on the [OK] button.

16. Close the Additional Assignment Details window.

17. Save your work.

18. Click on the [Cancel] button. The hours will revert to how many hours are on the position if you click on [OK]. Clicking on [Cancel] will keep the hours you have entered on the Assignment form.

Changing Time Information

19. Click on the [Time Information] button.

20. Click on the [No] button.

21. Review the Time Information. If the current information is not correct for the new hours, change the following fields.

Autogen Hours YN: Use the list of values to make a selection. (Required)
Rotation Plan: Determines the number of hours pre-populated on the timecard. A Flex schedule rotation plan can be selected for those who work four ten hour days-either Monday or Friday off. The timecard will pre-populate according to the schedule. Use the list of values to select the appropriate rotation plan.
Earning Policy: Determines premium eligibility, such as straight time/overtime pay or leave compensation and Holiday hours. Use the list of values to select the appropriate earning policy
Shift Differential Policy: Leave blank.
Hour Deduction Policy: Leave blank.

22. Click on the [Update] button.

23. Close all windows and return to the Navigator.

Change in Salary

If the change in hours results in a change in salary, refer to Maintain - Changing Salary [NAV7006H].

Effective: 07/21/09