Maintain - Terminate Secondary Assignment

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Distribution

Chief Human Resource Officer

UVA HRMS Records Specialist

UVA HRMS Records Manager

UVA HRMS Specialist

UVA HRMS Faculty/Staff Reviewer

Related Procedures

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Terminate Secondary Assignment

IS HRMS
N ® People Enter & Maintain
Decision

Date Tracking

1. If the current effective date is the date you wish to use, click on the [No] button. If not, click on the [Yes] button, enter the date you wish to use in the Effective Date field, and click on [OK].

Date Track to the day after the last day to terminate an assignment.

Finding an Existing Person

2. Enter all or part of the person's last name in the Full Name field, using the wildcard character (%) as desired, to restrict your search.

3. Click on the [Find] button.

4. If the person is found in the database compare the first name, last name, social security number, or other known information with that in the database to ensure that it is the correct person.

Find Assignment to End

5. Click on the [Assignment] button.

6. Use the down arrow on your keyboard to locate the assignment to you wish to terminate.

7. Click on the Miscellaneous tab.

8. Verify that the Primary checkbox is not checked.

If the primary checkbox is checked for the assignment you wish to change, follow the Maintain - Change Assignment instructions. Do not continue to follow the steps in this document.

Change Assignment Status

9. On the Assignment form, use the list of values to change the Status field to "Terminate Assignment". (Do not use "End" as this will erase all history of the assignment and the employee will not be paid for the last pay period.)

10. Click on the [Update] button.

11. Click in the Additional Assignment Details flexfield in the bottom right corner.

12. Enter Additional Assignment Details information.

Assignment Change Reason: Use the list of values to select an appropriate assignment termination change reason. (Required)

13. Save your work.

14. Click on the Alter Effective Date icon on the toolbar.

15. Click on the [Reset] button to return to today's date.

Note that the Effective Date To field now contains the last day worked of the Assignment.

16. Save your work.

17. Close all forms and return to the Navigator.

Effective: 11/12/08