Maintain - Tenure Information

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Distribution

Chief Human Resource Officer

UVA HRMS Records Specialist

UVA HRMS Records Manager

UVA HRMS Specialist

UVA HRMS Faculty/Staff Reviewer

Related Procedures

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Tenure Information

IS HRMS
N ® People Enter & Maintain
Decision

Date Tracking

1. If the current effective date is the date you wish to use, click on the [No] button. If not, click on the [Yes] button, enter the date you wish to use in the Effective Date field, and click on [OK].

Finding an Existing Person

2. Enter all or part of the person's last name in the Full Name field, using the wildcard character (%) as desired, to restrict your search.

3. Click on the [Find] button.

4. If the person is found in the database compare the first name, last name, social security number, or other known information with that in the database to ensure that it is the correct person.

Change Tenure Information

5. Click on the [Assignment] button.

6. Use the arrow keys on the keyboard to find the assignment you wish to update.

7. Click on the [Others...] button.

8. Select Extra Information from the list of values and click on [OK].

9. Click in the Details field at the bottom of the form.

10. Complete the following fields as appropriate.

Tenure Status: Use the list of values to select a tenure status.
Track Type: (School of Medicine Only) Use the list of values to select a track type, if appropriate to your school.
Original Tenure Eligibility Date: Leave the original date in this field. This value always reflects the date the faculty member went on track and should never be modified.
Stop Clock 1 Date: Enter the last day the faculty member was on tenure track prior to going off track. This date must be within the total period of time in which they have to obtain promotion and/or tenure.
Returned to Tenure Track: Enter the date the faculty member returns from being off the clock. This date must be within the total period of time in which they have to obtain promotion and/or tenure.
Stop Clock 2 Date: Use this field if the faculty member has already taken some time off track (recorded in Stop Clock 1 Date). Enter the last day the faculty member was on tenure track prior to going off track. This date must be within the total period of time in which they have to obtain promotion and/or tenure.
Returned to Tenure Track 2: Use this field if the faculty member has already taken some time off track (recorded in Stop Clock 1 Date). Enter the date the faculty member returns from being off the clock the second time. This date must be within the total period of time in which they have to obtain promotion and/or tenure.
Projected Tenure Eligibility End Date: Enter the date by which the faculty member must achieve promotion and/or tenure.
Total Time on Tenure Track: This field is calculated to display the number of years the faculty member has to achieve promotion and/or tenure. Use this field to verify that you have entered the combination of dates correctly. This value should be the total amount of time allowed on track for your school or department.
Date Tenured: The date the faculty member with a tenure status of "Tenured" obtained tenure.
Organization: Enter your organization.

11. Click on the [OK] button.

12. Close the Extra Assignment Information window.

13. Save your work.

14. Close all forms and return to the Navigator.

Effective: 05/17/05

Revision: 4 ss 3/22/2007