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Payroll - Viewing Assignment-Level Results

Distribution

Chief Human Resource Officer

HRMS Payroll Administrator^*

Related Procedures

Time, Leave, and Payroll Processing

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Employee Assignment Processes

IS Payroll
N ® View ® Assignment Process Results
Employee Assignment Processes

1.   Select the employee from the list of values for the Full Name field, using the wildcard character (%) to restrict your search.

The employee's assignment number and payroll will default.

2.   Enter the range of periods for which you want to review process results in the Period From and To fields.

If you leave the Period To field blank, you will see processing that occurred only in the period selected in the Period From field.

3.   Click on the [Find] button.

The window will display all the employee's assignment processes for the payroll and periods selected.

• Date:  Displays the pay period end date.
• Period:  Displays the Pay period number.
• Type:  Displays the type of process.
• Number:  Displays the ID number of the assignment process.
• Applied To:  For reversals, external or manual payments, and prepayments, this field displays the payroll process ID of the parent process.
• Status:  Displays the status as Incomplete, Complete, Error, or Processing.

4.   Click on the buttons on the bottom of the window to view detailed information as follows:

• Message:  Displays any system messages issued during the process run for this assignment.

• View Results:  Displays the pay value for each element that the payroll run has produced for this employee, together with basic information about the element.

• Select an element in the Run Results window and click on the [Run Result Values] button to review the entries made for an element for this employee.

• Close windows to return to the Employee Assignment Processes window.

• Balances:  Opens the Balances list of values.

• Select Employee Balances from the list of values to view earnings and deductions balances for this employee.
• Select Tax Balances or Tax Balance Summary from the list of values to view federal, state, and local tax balances for this employee assignment.
• Click on the [OK] button.

• Other Buttons:

• Payment Methods:  Displays the breakdown of pay resulting from the Prepayments process.

• For the employee assignment, this window shows the payment amount and status for each payment method on record for the assignment together with other payment information.

• Costing:  Displays the complete results of the costing process for this employee assignment.
• Balance Adj.:  Displays the results of a balance adjustment process.
• Payment:  Displays information about payments made by check or direct deposit (using the CheckWriter or NACHA process).
• SOE Report:  Displays the Statement of Earnings resulting from a completed payroll run for this employee.  Use the scroll bars if necessary, to see all of the earnings and deductions included in this run.

  Effective: 09/24/04

  Revision: 2 06/21/05 pm

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