Maintain - Phones

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Maintain - Phones

Distribution

Chief Human Resource Officer

UVA HRMS Records Specialist

UVA HRMS Records Manager

UVA HRMS Specialist

UVA HRMS Faculty/Staff Reviewer

Related Procedures

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Phones

IS HRMS
N ® People Enter & Maintain
Decision

Date Tracking

1. If the current effective date is the date you wish to use, click the [No] button. If not, click the [Yes] button, enter the date you wish to use in the Effective Date field, and click [OK].

Finding an Existing Person

2. Enter all or part of the person's last name in the Full Name field, using the wildcard character (%) as desired, to restrict your search.

3. Click the [Find] button.

4. If the person is found in the database compare the first name, last name, and social security number, or other known information with that in the database to ensure that it is the correct person.

5. Click on the [Others...] button, select Phones from the list, and click on [OK].

End Outdated Phone Number

6. Use the list of values to enter an end date in the Dates To field of any outdated phone number.

7. Save your work.

Add New Phone Number

8. On a new line, complete the following fields:

Type: Use the list of values to enter the type of phone number.
Phone Number: Enter the area code and phone number. Follow this format: 434-555-1234.
Dates From: The current effective date defaults in this field. If you wish to change this date, enter the date from which this phone number is valid.
Dates To: If there is an end date to when the phone number is valid, enter it here.

9. Save your work.

10. Close all windows and return to the Navigator.

Effective: 05/17/05

Revision: 2 ss