Payroll - Assigning a Wage Attachment to an Employee's Record

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Distribution

Chief Human Resource Officer

HRMS Payroll Administrator^*

HRMS Payroll Specialist^*

Related Procedures

Payroll - Wage Attachments

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Date Tracking

IS HRMS
N ® People Enter & Maintain
Decision

1. If the current effective date is the date you wish to use, click on the [No] button. If not, click on the [Yes] button, enter the date you wish to use in the Effective Date field, and click on [OK].

Finding an Existing Person

2. Enter all or part of the person's last name in the Full Name field, using the wildcard character (%) as desired, to restrict your search.

3. Click on the [Find] button.

4. If the person is found in the database compare the first name, last name, social security number, or other known information with that in the database to ensure that it is the correct person.

5. Click on the [Assignment] button.

6. Click on the [Entries] button.

7. Click on the first available Element Name field.

If there are no blank records available, enter a new record or click on the New Record icon on the toolbar to add a new record.

8. Select the name of the involuntary deduction (i.e., Child Support) from the list of values for the Element Name field.

Click on the [OK] button.

9. Click on the [Entry Values] button.

The fields on Entry Values window will differ according to the type of wage attachment.

10. Enter the appropriate required and suggested values for the wage attachment entry values.

See the tables below for help in determining the required and suggested and values.

Most of the information can be found on the court order or other documentation for the wage attachment.

11. Close the Entry Values window.

12. Save your work.

13. Close the Element Entries window.

Table - Input Values for Wage Attachments

This table shows the input values of the elements that the Integrated System generates when you initiate Wage Attachments.

Input Value	Purpose of Entry
Amount	Gives amount to deduct each pay period if the deduction amount rule is Flat Amount.
Pay Value	N/A for wage attachments.
Jurisdiction	Overrides employee's work state as source of the legislation used to administer the attachment. This is on a state-by-state basis as not all states honor court orders issued by other jurisdictions or will honor the order but follow the legislative requirements of the employee work state.
Attachment Number	Records court-issued identification number, the case number, sometimes the Social Security Number of the employee.
Total Owed	Gives formula the total amount owed, if applicable for the deduction category.
Date Served	Holds the attachment's date of issue. This can help to set priorities if multiple wage attachments exist.
Arrears Dedn Amount	Gives formula a court-specified amount to be withheld each period to cover any existing arrearage.
Date in Arrears	If arrearage exists, gives formula the date from which it started. This information is supplied by the court order.
Number of Dependents	Gives formula the number of dependents that can affect calculation of the employee's exempt earnings. Generally, this field is not applicable except for employees residing in Delaware. If the employee has multiple children on different orders, this field should hold the sum total of all the dependent children.
Filing Status	Holds filing information from federal form 668W, part 3. This information does not have to match federal W-4. Note: Must be entered for federal tax levies; will not default to W-4 information.
Allowances	Holds withholding allowance information from federal form 668W, part 3. Note: Must be entered for federal tax levies; will not default to W-4 information.
Dedns at Time of Writ	Gives formula the total dollar amount of employee's non-tax deductions as of the date served, which can affect calculation of employee's exempt earnings for tax levies. The deduction amounts may vary periodically Examples include medical premiums and union dues.
Percentage	Gives percentage to use if the deduction amount rule is % Earnings. Calculated by the system, when applicable.
Arrears Bal Amount	Holds arrearage information supplied on the court order.
Support Other Family	This field holds a value of Yes or No, and affects the employees exempt wages for support orders.
Date Earned	N/A for wage attachments.
Payee Details	Holds the information about the recipient of the wage attachment, such as the estranged spouse or a creditor. This is established as a personal payment method, and there can be multiple values for an employee record, such as for a support order payment AND a creditor debt, or multiple support orders.
Processing Priority	The first field gives the system assigned processing priority. The second field lets you determine the processing sequence or priority of multiple wage attachments.

Attention: If you have no value to supply, leave the field blank. It is not required to enter data in any field that is not appropriate to your particular deduction or state.

Table - Entry Values for Wage Attachments

The following table identifies the status (optional, suggested, mandatory) of the entry value category for each type of wage attachment:

Entry Value Category	Creditor Debt	Federal Tax Levy	Support Orders	Educational Loans	Employee Requested
Amount	Optional	N/A	Required	Optional	Optional
Jurisdiction	Optional	Optional	Optional	Optional	Optional
Attachment Number ¹	Suggested	Suggested	Suggested	Suggested	Suggested
Total Owed	Required	Required	N/A	Required	Optional
Date served	Optional	Optional	Optional	Optional	Optional
Arrears Deduction Amount	N/A	N/A	Optional	N/A	N/A
Date In Arrears	N/A	N/A	Optional	N/A	N/A
Number of Dependents	N/A	N/A	Optional ²	N/A	N/A
Filing Status ³	N/A	Required	N/A	N/A	N/A
Allowances ⁴	N/A	Required	N/A	N/A	N/A
Deductions at Time of Writ	Optional	Required	Optional	Optional	Optional
Percentage	N/A	N/A	N/A	N/A	Optional
Arrears Balance	N/A	N/A	Optional	N/A	N/A
Support other family	N/A	N/A	Required	N/A	N/A
Payee Details	Required	Required	Required⁵	Required	Required
Processing Priority	Optional	Optional	Optional	Optional	Optional

^1. Strongly suggested for those who want to track this information for third party checks

^3. Federal Form 668-W.

^4. Applies to Delaware.

^5.Defined as a personal payment method before the wage attachment can be established.

Effective: 09/23/04

Revision: 2 06/24/05 pm

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