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Chief Human Resource Officer
UVA HRMS Records Specialist
UVA HRMS Records Manager
UVA HRMS Specialist
UVA HRMS Faculty/Staff Reviewer
The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.
IS HRMS
N ®
People Enter & Maintain
Decision

1. If the current effective date is the date you wish to use, click on the [No] button. If not, click on the [Yes] button, enter the date you wish to use in the Effective Date field, and click on [OK].

2. Enter all or part of the person's last name in the Full Name field, using the wildcard character (%) as desired, to restrict your search.
3. Click on the [Find] button.

4. If the person is found in the database compare the first name, last name, social security number, or other known information with that in the database to ensure that it is the correct person.
Follow the instructions for Adding HSF Information, Ending HSF Information, or Updating HSF Information as described below.
5. Click on the [Special Info] button.

6. Select Emp-HSF Information from the list by clicking in the box to the left of the Name field.
You may need to use the scroll bar to scroll down to see further items in the list.
7. Click on the first blank Start Date field in the Details region. Enter the date the department wants to begin charging the HSF supplement to a PTAO. (Required)
8. Click on the End Date field. Enter the date the department wants to end charging the HSF supplement to a PTAO. (Required)
The start and end dates should correspond to the Schedule of Compensation start and end dates.
9. Click in the Detail field.

10. Complete the following fields.
11. Click on the [OK] button.
12. Save your work.
13. Click on the [Special Info] button.

14. Select Emp-HSF Information from the list by clicking in the box to the left of the Name field.
You may need to use the scroll bar to scroll down to see further items in the list.
15. Click in the End Date field of the HSF item you wish to end. Enter either the Contract End Date if the contract expired, or enter the Contract Termination Date if the actual end date was before the Contract End Date.
16. Click on the Detail field.

17. Update the following field.
18. Click on the [OK] button.
19. Save your work.
20. Click on the [Special Info] button.

21. Select Emp-HSF Information from the list by clicking in the box to the left of the Name field.
You may need to use the scroll bar to scroll down to see further items in the list.
Start and end dates should not be changed once HSF payroll is run for the period. Any retroactive change will need to be processed using the Retroactive Split Payroll form located on the School of Medicine web site.
22. Click on the first blank Start Date field in the Details region. Verify or change the date the department wants to begin charging the HSF supplement to a PTAO.
23. Click on the End Date field. Verify or change the date the department wants to end charging the HSF supplement to a PTAO.
24. Click in the Detail field.

25. Verify or change the following fields.
26. Click on the [OK] button.
27. Save your work.
28. Close all forms and return to the Navigator.
Effective: 05/17/05
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