Positions - Creating

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Distribution

Chief Human Resource Officer

UVA HRMS Position Control Specialist

UVA HRMS Records Specialist

UVA HRMS Records Manager

Related Procedures

Positions PRO7003H (document under review)

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Date Tracking

IS HRMS
N ® Work Structures ® Position Description
Position

1. If the current effective date is the date you wish to use, click on the [No] button. If not, click on the [Yes] button, enter the date you wish to use in the Effective Date field, and click on [OK].

Creating a Position

2. Click on the [New} button.

3. Complete the following fields:

Dates From: Enter a start date early enough to handle any historical information you may want to enter.
End Date: Leave blank.

4. Click in the Name field (at the top of the form) to open the Position Flexfield form.

5. Complete the following fields:

Organization: Use the list of values to select an Organization. You cannot change the organization or job once you have saved your definition.
Work Title: Use the list of values to select a work title.
Appointment Type: For faculty positions only, use the list of values to select the appointment type.
Position Number: For salaried positions, use the list of values to select a position number from the list.

6. Click on the [OK] button.

7. Continue completing the Position form.

You cannot change the organization or job once you have saved your definition.

Organization: Use the list of values to select the organization. This will most likely be the same organization entered in the Position flexfield above.
Job: Use the list of values to enter the job. The job is comprised of the Role Title, Career Group/Rank, Occupational Family, and Role code.
(Hiring Status) Status: Use the list of values to select a status for the position. If the status is Valid or blank, employees can be assigned to the position. If the status is Invalid or any other status, employees cannot be assigned to the position.
Location: This field defaults to the location associated with the selected organization. This location may be changed if necessary.

Additional Position Details

8. Click in the Additional Position Details flexfield to the right of the Further Info field.

9. Complete the following fields:

Standard Occupational Classification: Use the list of values button on the flexfield form to select the SOC code.
Class Code: Use the list of values to select the Class Code from the list.
Drug Testing Required: Use the list of values to indicate whether drug testing is required for this position.
Telecommuting Approved: Use the list of values to indicate whether telecommuting is approved for this position.
Change Reason: Enter a reason for changing this position.
Type of License Required: Use the list of values to select a type of license, if any, required for this position.
COI: ???
UVA Survey Code: ???

10. Click on the [OK] button.

Work Terms

11. Click on the Work Terms tab.

12. Verify and update the Standard Conditions region. Working hours and Frequency default from the organization, however you can change the defaults.

Valid Grades

13. Click the Valid Grades button to enter the grades to which position holders can be assigned.

14. Complete the following fields:

Grade: Use the list of values to select a grade that is valid for this position.
Dates From: Enter the date from which this grade is valid.
Dates To: Leave blank.

15. Save your work.

16. Close the Valid Grades form.

17. Save your work.

18. Close all forms and return to the Navigator.

Effective: 05/18/05

Revision: 2 wss2d

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