Payroll - Entering Bond Information

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Distribution

Chief Human Resource Officer

HRMS Payroll Administrator

HRMS Payroll Specialist

Related Procedures

None

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Date Tracking

IS HRMS
N ® People Enter & Maintain
Decision

1. If the current effective date is the date you wish to use, click on the [No] button. If not, click on the [Yes] button, enter the date you wish to use in the Effective Date field, and click on [OK].

Finding an Existing Person

2. Enter all or part of the person's last name in the Full Name field, using the wildcard character (%) as desired, to restrict your search.

3. Click on the [Find] button.

4. Click on the [Others...] button.

5. Select Contact from the list of Navigation Options and click on the [OK] button.

6. If the employee already has a contact in the system, and you need to enter a new contact, click on the New Record icon on the toolbar.

7. Enter required contact information:

Last Name: Enter the contact's last name.
First Name: Enter the contact's first name.
Social Security Number: Enter the contact's Social Security Number
Contact Relationship: Select the appropriate relationship from the list of values.

8. Save your changes and close the contact window.

9. Click on the [Assignment] button.

10. Ensure you are on the correct assignment for the employee.

11. Click on the [Entries] button.

12. Insert a line by clicking on the New Record icon on the toolbar to add a bond element.

13. Click on the list of values icon on the toolbar (or Ctrl L).

14. Select Bond 1, Bond 2, Bond 3, or Bond 4, as appropriate from the list of values for the Element Name field and click on the[OK] button.

15. Click on the [Entry Values] button.

16. Enter the appropriate values for the required fields:

Amount: Enter the amount to be deducted each pay period for the bond.
Mail to Designee: Enter yes or no.
Purchase Price: Enter the total purchase price of the bond.

The only values that should be entered in the purchase price field are: 50, 100, 250, 2500 or 5000.

17. Save your changes.

18. Close the Entry Values window.

19. Click in the Descriptive Flexfield field to the right of the Reason field for the Bond Element that you just entered.

20. Select the contact from the list of values for the Bond Beneficiary and/or Bond Owner and/or Bond Co-Owner field(s) as necessary.

21. Click on the [OK] button.

22. Click on [Update] or [Correct].

23. Save your work and close all windows.

Effective: 09/23/04

Revision: 2 06/28/05 pm

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