Positions - Changing

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Distribution

Chief Human Resource Officer

UVA HRMS Position Control Specialist

UVA HRMS Records Specialist

UVA HRMS Records Manager

Related Procedures

Positions PRO7003H (Document under review)

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Date Tracking

IS HRMS
N ® Work Structures ® Position Description
Position

1. If the current effective date is the date you wish to use, click on the [No] button. If not, click on the [Yes] button, enter the date you wish to use in the Effective Date field, and click on [OK].

Find the Position to Change

2. Enter search criteria in any of the fields on the screen.

3. Click on the [Find] button.

4. If more than one record is found, use the down arrow on the keyboard to locate the position you wish to edit.

Editing a Position

5. Verify or update the following fields:

Dates From: Enter a start date early enough to handle any historical information you may want to enter.
End Date: Leave blank.

6. Click in the Date Effective Name field (in the Position Details region) to open the Position Flexfield form.

7. Verify or update the following fields:

Organization: Use the list of values to select an Organization. You cannot change the organization or job once you have saved your definition.
Work Title: Use the list of values to select a work title.
Appointment Type: For faculty positions only, use the list of values to select the appointment type.
Position Number: For salaried positions, use the list of values to select a position number from the list.

8. Click on the [OK] button.

9. Continue verifying or updating the Position form.

You cannot change the organization or job once you have saved your definition.

Organization: Leave as is. Field cannot be updated.
Job: Leave as is. Field cannot be updated.
(Hiring Status) Status: Use the list of values to select a status for the position. If the status is Valid or blank, employees can be assigned to the position. If the status is Invalid or any other status, employees cannot be assigned to the position.
Location: This field defaults to the location associated with the selected organization. This location may be changed if necessary.

Additional Position Details

10. Click in the Additional Position Details flexfield to the right of the Further Info field.

11. Verify or update the following fields:

Standard Occupational Classification: Use the list of values button on the flexfield form to select the SOC code.
Class Code: Use the list of values to select the Class Code from the list.
Drug Testing Required: Use the list of values to indicate whether drug testing is required for this position.
Telecommuting Approved: Use the list of values to indicate whether telecommuting is approved for this position.
Change Reason: Enter a reason for changing this position.
Type of License Required: Use the list of values to select a type of license, if any, required for this position.

12. Click on the [OK] button.

Work Terms

11. Click on the Work Terms tab.

13. Verify and update the Standard Conditions alternate region. Working hours and Frequency default from the organization, however you can change the defaults.

Valid Grades

14. Click the Valid Grades button to update the grades to which position holders can be assigned.

15. If the grade is changing, place an end date in the Dates To field for the old grade.

16. Create a new grade by completing the following fields on a new line:

Grade: Use the list of values to select a grade that is valid for this position.
Dates From: Enter the date from which this grade is valid.
Dates To: Leave blank.

17. Save your work.

18. Close the Valid Grades form.

19. Save your work.

20. Close all forms and return to the Navigator.

Effective: 05/18/05

Revision: 2 wss2d

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