Payroll - Running the Positive Pay Process

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Distribution

Chief Human Resource Officer

HRMS Payroll Administrator^*

Related Procedure

Time, Leave, and Payroll Processing

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Submit Request

IS Payroll
N ® Process and Reports ® Submit Processes and Reports
Submit a New Request

Creating the Report

1. Select Single Request and click on the [OK] button.

2. Click on the list of values for the Name field.

3. Select "UVA Payroll Positive Pay Report" from the list of values and click on the [OK] button.

4. Enter the required parameters:

Payroll: Select the payroll for which you are running this report from the list of values.
Beginning Date Paid: Enter the pay period begin date.
Ending Date Paid: Enter the pay period end date.

Click on the [OK] button.

5. Click on the [Submit] button.

The Requests window will open. The Request ID is the number in the first column on the left.

6. Click on the [Refresh Data] button to see when the process is complete.

If the process completes with an error, contact Integrated System Deployment and Support (ISDS).

7. Click on the [View Output] button to see the report.

8. Close the Requests window by clicking on the "x" in the upper right corner.

Transferring the Positive Pay File to the Bank

9. Select Request Set and click on the [OK] button.

10. Click on the list of values for the Request Set field.

11. Select "UVA Pay Positive Pay File Transfer to Bank" from the list of values and click on the [OK] button.

The request set actually runs two processes.

"UVA_PGP_ PROCESS" encrypts the file created by the UVA Payroll Positive Pay Report.
"UVA - FTP - Transfer extract files to vendor host" transfers the encrypted file to Bank of America's FTP site.

12. Click on the [Submit] button.

The Requests window will open. The Request ID is the number in the first column on the left.

13. Click on the [Refresh Data] button until you see that the process has completed.

14. Close the Requests window by clicking on the "x" in the upper right corner.

Effective: 09/23/04

Revision: 2 06/29/05 pm

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