Effective: 12/14/11
Revision: 9 wss
Chief Human Resource Officer
UVA HRMS Records Specialist
UVA HRMS Records Manager
UVA HRMS Specialist
UVA HRMS Faculty/Staff Reviewer
UVA HRMS Staffing Specialist
UVA HRMS Staffing Manager
The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.
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IS HRMS
N ®
People Enter & Maintain
Decision

1. If the current effective date is the date you wish to use, click the [No] button. If not, click the [Yes] button, enter the date you wish to use in the Effective Date field, and click [OK].

2. Enter all or part of the person's last name in the Full Name field, using the wildcard character (%) as desired, to restrict your search.
3. Click the [Find] button.

4. Click the [Others...] button. Select End Employment from the list of values and click on [OK].

5. Complete the following fields.
6. Click the [Terminate] button.

7. If you get this Caution message (or a similar caution message), click on [OK].

Some benefits elements are not ended at the Actual Termination Date and remain active in the system until the Final Process Date is entered. Clicking OK ends those benefits elements. New benefits elements will be created for the employee upon rehire.
8. Close the Terminate window.
9. Click in the Action field on the Person form and use the list of values to select "Create Employment".

10. Select "Employee" from the list of values for the Person Types if adding a paid assignment.

11. Click on the [Update] button.
The Hire date field will complete automatically with the date to which you are date-tracked. This is the new hire date of the employee. The State Hire Date, used to calculate the length of service is located in the Additional Personal Details flexfield and is completed by Human Resources Consulting Services.
12. Save your work.
13. Verify and change all other information in the employee's record and give the employee a new assignment by following the steps in the appropriate navigation document from the list below.
Effective: 12/14/11
Revision: 9 wss
Oracle Tutor can be licensed to modify and add to this content, documenting all of your business process documentation in the Oracle Tutor format.
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