Maintain - Extend Appointment

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Distribution

Chief Human Resource Officer

UVA HRMS Records Specialist

UVA HRMS Records Manager

UVA HRMS Specialist

UVA HRMS Faculty/Staff Reviewer

Related Procedures

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Date Tracking

IS HRMS
N ® People Enter & Maintain
Decision

1. If the current effective date is the date you wish to use, click on the [No] button. If not, click on the [Yes] button, enter the date you wish to use in the Effective Date field, and click on [OK].

Finding an Existing Person

2. Enter all or part of the person's last name in the Full Name field, using the wildcard character (%) as desired, to restrict your search.

3. Click on the [Find] button.

4. If the person is found in the database compare the first name, last name, social security number, or other known information with that in the database to ensure that it is the correct person.

5. Click on the [Assignment] button.

Extend Appointment

6. Use the down arrow on the keyboard to locate the assignment for which you wish to extend the Appointment End Date.

7. Click in the flexfield in the bottom right corner of the Assignment form.

8. Complete the following fields.

Assignment Change Reason: Use the list of values to enter a change reason. (Required)
Appointment Start Date: Enter effective start date of new appointment period.
Appointment End Date: Enter the new end date of the appointment.

9. Click on the [OK] button

10. Save your work.

11. Close all forms and return to the Navigator.

Effective: 02/10/11

Revision: 7 wss

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