Requisitions and Vacancies

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Requisitions and Vacancies - Viewing

Distribution

Chief Human Resource Officer

UVA HRMS Staffing Specialist

UVA HRMS Staffing Manager

UVA HRMS Recruitment Viewer

Related Procedures

None

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Requisitions and Vacancies

IS HRMS
N ® Recruitment ® Requisition and Vacancy
Requisition and Vacancy

The Requisition and Vacancy window is used to record requisitions, vacancies, and openings for Classified Salaried and Classified Wage positions.

Find the Requisition and Vacancy

1. From the View menu, select Query by Example, and then select Enter (or F11).

2. Enter the name of the requisition in the Requisition Name field.

You may enter only part of the name and place a percent sign (%) at the beginning and/or end of your search criteria.

3. From the View menu, select Query by Example, and then select Run (or Ctrl F11).

4. If more than one requisition and vacancy is found, use the up and down arrows on the keyboard to locate the requisition and vacancy you wish to view.

View Requisition

5. View the following fields:

Name: The name of the requisition.
Dates From: The date the requisition was entered.
Raised By: The name of the hiring official.

View Vacancy

6. View the following fields:

Vacancy Name: The same name as the requisition name.
Dates From: The date the vacancy was entered.
Dates To: Will be populated only if the vacancy status is not active.
Category: Vacancy category.
Openings: Should always be "1".
Status: The status of the vacancy.

7. View the following fields under the Vacancy For tab:

Organization: Organization of the vacancy.
Group: Click in the People Group field to view the Job Type, Compensation Type, Employment Category, Parttime FTE Percent, and Appointment Duration. Click the OK button.
Job: The job is comprised of the Role Title, Career Group/Rank, Occupational Family, and Role code.
Position: The position is comprised of the Organization, Work title, Appointment Type (used for faculty positions only), and Position Number.
Grade: The Grade is comprised of the Employment type and Pay Band.
Location: The location of the vacancy.

8. Click on the Recruiter tab and view the following fields:

Name: The recruiter name.
Number: System generated recruiter number.

Additional Vacancy Details

9. Click in the flexfield to the right of the Status field.

10. View the following fields on the Additional Vacancy Details form:

Requisition Approval Date: The date the requisition is approved for posting. (Required)
Department Contact: The name of the person to contact if HR has questions regarding the requisition or vacancy. (Required)
Assignment Stop Date: The end date for the position, if any.
Adjusted Pay Band Minimum: If the minimum pay rate of the position is greater than that of the pay band, a new minimum amount will be entered here.
Adjusted Pay Band Maximum: If the maximum pay rate of the position is less than that of the pay band, a new maximum amount will be entered here.
Job Vacancy Reason: Reason for the vacancy.
Funds Type: Source of funds for the position. (Required)
Number of Work Months: The number of work months per year for the position. (Classified salaried positions only.)
Internal Applicants Only: If the vacancy is for internal applicants only, "Yes" will be entered here. Internal Applicants Only indicates any person with the type "Employee and Applicant". (Required)
View Applications Since: Date from which to begin viewing applications for employment. (Required)
Open Until Filled: "Yes" or "No" (Required)
Vacancy On-hold Reason: Will be populated if the vacancy is "On-hold".
Comments: Any comments specific to the vacancy. Not additional selection criteria.

11. Close the Additional Vacancy Details form.

Additional Selection Criteria

An attachment is used to enter additional selection criteria for Classified Salaried and Classified Wage positions.

12. Click the Attachments icon on the toolbar.

13. View Additional selection criteria as entered in the large field on the bottom half of the form.

14. Close all windows and return to the Navigator.

Effective: 05/18/05

Revision: 4 04/25/06 pm

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