Salary Approval - Generating the IS.HR.Approvals for Hires and Salary Changes Report

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Distribution

Chief Human Resource Officer

UVA HRMS Specialist

UVA HRMS Faculty/Staff Reviewer

UVA HRMS Staff Approver

UVA HRMS Student & Faculty Wage Approver

UVA HRMS Faculty Approver

Related Procedures

Salary Approval - Classified and Salaried Faculty PRO7008H (Document under review)

Salary Approval - Student and Faculty Wage PRO7009H (Document under review)

Ownership

The Administrator, Operational Data Store is responsible for ensuring that this document is necessary, that it reflects actual practice, and that it supports University policy.

Discoverer Report

Discoverer
B ® Open an Existing Workbook
B® Database
Workbook Wizard

1. Click the button: Open an existing workbook.

2. Click the button: Database.

3. Select the IS.HR.Approvals for Hires and Salary Changes report.

4. Select [Open].

5. Select 'Open the workbook in the current database account'.

6. Select [Yes]. The parameter wizard will appear.

7. Enter the employee type.

0 = All Employee Types
1 = Student and Faculty Wage
2 = Salaried and Wage Classified
3 = Salaried Faculty

8. Select an Organization. Click the drop down arrow and select the Organization from the list.

9. Select [Finish].

10. Review the report. The columns are as follows

Reviewed: Indicates whether the Reviewed field on Add'l Salary Admin. Details form was completed. This is the first level of approval and is required for all Salaried and Wage Classified and Salaried Faculty salary change proposals.
Approved: Indicates whether the Approved checkbox on the Salary Management form has been checked. This is the final level of approval and is required for all salary change proposals.
Y= Approved by First Reviewer
N= Not Approved by First Reviewer
Blank= No action taken by First Reviewer
N= Not Approved by Final Approver
Full Name: The name of the employee with an unapproved salary change proposal.
Assignment Number: The employee assignment number.
Staff Type: The staff type.
Organization: The organization of the assignment with the salary change proposal.
Salary Change Reason: The reason for the change in salary.
Salary (Current Value): The employee’s current salary.
Salary (New Value): The employee’s new salary.
Hourly (Current Value): The employee’s hourly salary.
Hourly (New Value): The employee’s new hourly salary.
Dollar Difference: The difference between the old salary and the new salary.
Percentage Salary Difference:The percentage difference between the old salary and the new salary.
Salary Change Date: The date the new salary is effective.
Assignment Change Reason: The change reason entered on the assignment.
Pay Band:The employee’s pay band.
Salary Basis: The employee’s salary basis.
Number of Goal Pay Periods: The number of goal pay periods.
Number of Work Months: The employee’s number of work months.
People Group: The value that is in the employee’s people group.
Job Title: Defines the state role title for classified employees and the job title for faculty.
Career Group/Rank: Defines the state career group for the classified role title, or the specific academic rank for faculty employees.
Formal Faculty Title: The title recognized by the Board of Visitors.
Work Title:The employee’s work title.
Appointment Type: The faculty appointment type.
Position Number: The employee’s position number.
Grade Type:The employee’s grade.
Payroll:The employee’s payroll.
EOP Reference Number: The number assigned to the employee by the EOP Office.
EOP Exemption End Date: The exemption end date assigned to the employee by the EOP Office.
EOP Exemption Reason: The exemption reason assigned to the employee by the EOP office.
Created By:The computing id of the employee who entered the new salary.
Created By Name: The name of the employee who entered the new salary.
Creation Date: The date the new salary was entered.

11. If you wish to print the report, select the Print icon on the toolbar, or select Print from the File menu.

12. When you have finished reviewing the report you may close Discoverer and any reports still open by selecting Exit from the File menu.

Effective: 06/15/07

Revision: 2 wss