Generating BOV Docket Information

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Distribution

Chief Human Resource Officer

UVA HRMS Faculty Approver

Related Procedures

BOV Docket Information PRO7013H (Document under review)

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Submit Request

IS HRMS
N ® Submit Process & Report ® Submit Processes and Reports
Submit a New Request

1. Select Request Set and click on the [OK] button.

Select Request Set Name

2. Use the list of values button located on the Submit Request form to enter the report name "UVA HR BOV Docket" in the Request Name field.

Complete the Parameters Form

3. Click in the Parameters field of the first Audit Report.

4. Complete the Parameters form. The parameters entered will be used for all reports in the request set.

Table Name: Leave as is.
Initialization: Leave as is.
User Name: Leave as is.
Start Date: Enter the beginning date of the period you want to report to the Board of Visitors. Enter the date in DD-MON-YY format (e.g. 01-AUG-02). Please use only a 2-digit year when entering the date. (Required)
End Date: Enter the ending date of the period you want to report to the Board of Visitors. If you leave this field blank, the end date will be today's date.

5. Click on the [OK] button.

Submit the Request Set

6. Click the [Submit] button.

Review Request Set

The request set is made up of several different components. Each of these will be listed on the Requests form on a separate line.

7. Click the Refresh Data button occasionally to update the information on the form. When the report is finished running, all lines should display "Completed" in the Phase field and "Normal" in the Status field.

8. If any of lines displays "Error" in the Status field, the process did not complete and will need to be run again.

To determine why an error occurred, click the line with the error and click the View Log button. Review the log file for an explanation of the error.
The most common error message will appear on the line for UVA HR BOV Docket. If you see the following message, "Error UVA_HR_BOV_DOCKET_PKG.CREATE_DOCKET Output File Already Exists", you must delete the results of the previous running of this request set. Refer to instructions in the "Deleting The File From the Server" section of Downloading BOV Docket Information.

9. Close all forms and return to the Navigator.

Effective: 09/23/04

Revision: 1 03/26/04

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