Hire Promotions, Demotions, & Transfers

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Hire Promotions, Demotions, & Transfers - Staffing Division

Distribution

Chief Human Resource Officer

UVA HRMS Staffing Specialist

UVA HRMS Staffing Manager

Related Procedures

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Date Tracking

IS HRMS
N ® People Enter & Maintain
Decision

1. Date track to the hire date. If the current effective date is the date you wish to use, click on the [No] button. If not, click on the [Yes] button, enter the date you wish to use in the Effective Date field (the hire date), and click on the [OK] button.

Finding an Existing Person

3. Enter all or part of the person's last name in the Full Name field, using the wildcard character (%) as desired, to restrict your search.

4. Click on the [Find] button.

5. If the person is found in the database compare the first name, last name, social security number, or other known information with that in the database to ensure that it is the correct person.

Change Person Type to Employee

6. Select the appropriate person type from the list of values and click on the [OK] button.

7. Click on the [Update] button.

8. Save your work.

9. Click on the [OK] button for the caution message that says the following: "This hire will terminate all unaccepted applicant assignments. Continue?".

10. Click on the [OK] button for the caution message that the following: "Do you want to update the primary assignment?"

11. Click the [Cancel] button for the caution message that says the following: "Do you want to retain the values of employee primary assignment for the fields which are not defined in the applicant assignment?"

Address

12. Click on the [Address] button.

13. Verify address information is correct with the employee and that the primary address is not a foreign home address.

If the address is a foreign address (outside the United States and Canada) you will complete this form by adding a Home Address record that is Primary containing the address for University Payroll in the format below:

PO BOX 400127
University Payroll
914 Emmet Street
Charlottesville, VA 22904-4127

Verify that [Home] is selected for the address type.

The Address form under the Others... button is used for the foreign address. University Payroll will ensure that the employee's W-2 is sent to the foreign home address

14. Click in the Additional Address Details flexfield to the right of the Date To field.

15. Indicate whether to publish the home phone and address in the UVA phone directory by entering Yes or No for classified salaried employees only.

16. Click on the [OK] button.

17. Close the Address form.

Phone Information

18. Click on the [Others...] button.

19. Select Phones from the list of values and click on the [OK] button.

20. Verify the phone information as correct with the employee.

21. Save your work.

22. Close all forms and return to the Navigator.

Effective: 05/19/05

Revision: 3 dd/mr/wss2d 1/18/06

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